Procurement Coordinator - Newmarket, Canada - York Region

York Region

Verified Company

Newmarket, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Status

Temporary Full-Time

Temporary

Approximate length of assignment, in months
Varied
Type of Position

- a Replacement

Start Date
Immediate
Salary
Per hour
Salary

Grade
- $ $35.0

Department
York Region > Finance > Procurement Office
Location
Procurement Office Yonge Street
Newmarket, ON L3Y 6Z1 CA (Primary)
Job Description (E)

We are currently recruiting for two (2) TFT Procurement Coordinator positions. The expected end dates for these positions are October 24, 2025, and January 19, 2026

POSITION PURPOSE

This position is responsible for providing support to procurement functions ensuring compliance with the Regional Purchasing bylaw, policies and procedures and providing administrative support, as required.

MAJOR RESPONSIBILITES

Provides support to the Branch in all aspects of the procurement functions including providing administrative support for ongoing projects and maintains project tracking as required.
Prepares documents and material to support procurement operations; reviews requests to ensure accuracy for processing.
Records and tracks requests; analyses and compiles statistical information for analysis and action.
Maintains records to ensure compliance with legislated documentation requirements as needed.
Assists in the preparation of reports, general correspondence and notices, including circulation; reviews and coordinates comments from departments/branches on plans.
Organizes, maintains and stocks supply room, reception areas, meeting rooms and other areas, as required.
Plans daily work to ensure deadlines are met for predetermined objectives; improves or upgrades work methods or procedures to improve efficiency or quality of service.
Responds to routine inquiries or requests for information from internal and external to the Region, escalating issues where appropriate.
Understands and monitors budget items, interprets basic financial information and uses financial tools associated with the job.
Completes outlined tasks and deliverables under direct supervision; deliverables are monitored for quality, accuracy and completeness and measured against established standards and procedures.
Recognizes and solves typical problems that can occur in own work area evaluating and selecting solutions from established options.
Ensures that services provided meet Regional customer service standards.
Participates on committees, work groups, task forces and special projects, as assigned.
Manages information in accordance with legislation and corporate standards.
Performs other duties as assigned, in accordance with Branch and Department objectives.

QUALIFICATIONS

Successful completion of a College Diploma in Business Administration or related program or approved equivalent combination of education and experience.
Minimum two (2) years administrative procurement and/or financial experience in contract administration and purchase orders, utilizing a large ERP system and procurement systems.
Knowledge of purchasing procedures, By-Laws and policies.
Intermediate skills in virtual platforms and MS Office Suite including the use of virtual platforms for conducting meetings and/or presentations.
Demonstrated ability to research/investigate issues and sound decisionmaking skills to resolve problems and/or escalate as appropriate.
Ability to work independently, multitask and prioritize, as needed.
Demonstrated ability in the Region's core competencies for this level.
Council Approval Date
Scheduled Weekly Hours
3 Scheduled Shifts
8:30 16:30
Operational Hours
Close Date
May 20, 2024

- # of Hires Needed

Union

CUPE 905 York Region

- .

York Region is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. At the Region, we respect, encourage and celebrate our diversity. If contacted for an employment opportunity, please advise if you require Code-protected accommodation.