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Secretary - Halifax, Canada - Dalhousie University

Dalhousie University

Verified Company

Halifax, Canada

1 month ago

Posted by:

Sophia Lee

beBee Recruiter

Position Details:

Department/Unit

Location

Posting Number

Employee Group

Position Type

Duration of Contract (if applicable)

Employment Type

Full-time Equivalency (FTE)

Salary
- $ $23.61 per hour ($31,460 - $39,901 per annum, 32.5 hours per week)

Classification

Provisional Statement

This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months._

About Dalhousie University

Dalhousie University is Atlantic Canada's leading researchintensive university and a driver of the region's intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purposedriven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

Reporting to the Department Administrator, the Secretary clerically coordinates all matters related to the graduate programs, including Graduate Coordinator support, program requirements and registration, student funding, student progress, and arrangements for oral defences and PhD comprehensive exams. Update program, course, and enrollment information on universitywide electronic records systems.

Key Responsibilities

Monitor progress records/documents for students registered in the Department's programs, tracking that program requirements are completed, and deadlines are met.
Coordinate graduate student funding documents, including verification with supervisors and grantholders.
Verify Convocation Lists including graduate student completion of program requirements.
Assist with the CUPE TA/Marker hiring process for undergraduate courses.
Assist with the planning and execution of activities and events for the department to support all programs as required.

Note
Due to operational requirements, the successful applicant is required to work in-person on campus.

Dalhousie's vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination.

However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.

Required Qualifications

Business/Office Administration Certificate/Diploma with two years' of relevant experience (or an equivalent combination of training and experience).
Computer proficiency, including Microsoft Office and other Microsoft programs.
Excellent organizational and communication skills.
Skills to multitask, demonstrate initiative, work independently, as well as in a team environment.
Exhibit attention to detail, and have the ability to adapt to different work environments (online/inperson) and learn new technologies and processes as needed.

Assets

Job Competencies

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program._

Application Consideration

Diversity Statement