Recruitment and Administrative Assistant - Burlington, Canada - HealthOPM

HealthOPM
HealthOPM
Verified Company
Burlington, Canada

2 weeks ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description

Recruitment and Administrative Assistant

Job Summary:


We are seeking a fast paced detail-oriented and proactive individual to join our team as a Recruitment and Administrative Assistant.

In this role, you will play a crucial part in supporting both the recruitment process for our
healthcare staffing agency with a primary focus on recruitment activities and managing the physical office located in Burlington, ON.


  • Excellent organizational skills
  • Strong attention to detail
  • Reliable
  • Mature
  • Quick Learner
  • Proactive
  • Empathic
  • Multitask effectively
  • Previous recruitment experience

Responsibilities:


Recruitment:

  • Collaborate with hiring managers to understand staffing needs and requirements for open positions.
  • Screen resumes, conduct initial interviews, and coordinate interviews with hiring managers.
  • Assist in the preparation and distribution of job postings.
  • Manage the applicant tracking system to maintain a database of qualified healthcare professionals for quick and efficient placement.
  • Support the onboarding process by preparing new hire documentation and facilitating orientation sessions.

Administrative:


  • Assist in organizing and maintaining office files, records, and databases.
  • Coordinate and schedule meetings, conferences, and other office events.
  • Manage office supplies and equipment, ensuring proper inventory levels.
  • Handle incoming and outgoing mail and packages.
  • Assist with travel arrangements for staff members when necessary.
  • Perform other administrative tasks as assigned.

Qualifications:


  • High school diploma or equivalent; additional education or certification in human resources is a plus.
  • Proven experience in a similar administrative and/or recruitment support role.
  • Familiarity with applicant tracking systems and recruitment tools.
  • Strong organizational and time-management skills.
  • Excellent written and verbal communication skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Detail-oriented with a high level of accuracy.

Attributes:


  • Proactive and self-motivated.
  • Team player with excellent interpersonal skills.
  • Ability to work in a fast-paced environment and prioritize tasks.
  • Strong problem-solving skills.
  • Flexibility and adaptability to changing priorities.
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