Office Assistant - Toronto, Canada - Goulet

Description

The Office Assistant prepares and scans department paper files.

Office Assistant's main duties are as follows:

• preparing documents for scanning.

- scanning of the documents.
- checking the quality of the scanned documents.
- shredding the scanned documents.


Responsibilities:

• Document Prepping: Prepare documents for scanning by removing staples, paperclips, sticky notes and straighten bends or creases in the documents.
• Document Scanning: Scan each document in the files, including doublesided pages and save in a digital format within the network file system.
• Quality Control: Checks the quality of scanned documents to ensure the documents are scanned, accurately, and a clear quality image is captured.
• Scanned Document Storage: Ensures each scanned file is properly named and saved to the correct client file network drives.
• File Retention: After scanning, keep all original paper documents as per instructions from Supervisor

Example:
client beneficiary forms

• File Destruction: Shred all file documents that are not required to be kept in paper format as per the retention policy.

Education, Experience, and Skills

• Minimum of 1 year of work experience.
• Postsecondary education an asset.
• Strong communication (verbal and written) skills.
• Excellent interpersonal skills with a professional demeanor.
• High attention to detail and accuracy.
• Strong administrative and organizational skills with ability to multitask and meet tight deadlines.
• Proven ability to work in a team environment and/or independently with mínimal supervision.
• Good computer skills with basic level proficiency with Outlook, MS Word, and Excel.
• Highly motivated and flexible.

Job Types:
Full-time, Part-time


Salary:
$22.00-$25.00 per hour


Schedule:

• 8 hour shift
• Day shift

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Work Location:
On the road