Construction Project Administrator - Cambridge, Canada - Collaborative Structures Ltd

Collaborative Structures Ltd

Verified Company

Cambridge, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

COMPANY OVERVIEW**At CSL, we are constantly searching for individuals who are deeply passionate about the construction industry. Our company is comprised of a young, dynamic team of professionals who are dedicated to delivering nothing short of excellence in every aspect of our work. From conceptual design to innovative solutions and flawless project execution, we strive to exceed the expectations of our valued clients. As a collaborative and communicative team, we believe that the best results are achieved through collective efforts and open dialogue. We foster an environment where like-minded individuals can thrive, bringing their unique skills and expertise to the table. If you are driven, ambitious, and eager to contribute to the growth and success of a forward-thinking construction company, we invite you to join CSL and embark on an exciting journey of professional development and fulfillment.

POSITION OVERVIEW

The Project Administrator is responsible for all financial-related duties on various projects, including generating POs, processing invoices, generating client billings, managing subcontracts including change orders, reconciliations and other duties as required.

RESPONSIBILITIES

Process accounts and incoming payments in compliance with financial policies and procedures
Prepare client billings in accordance with the contract and approved budget structures; verify change orders are properly recorded; verify and address discrepancies in client billings
Reconcile the accounts payable and accounts receivable ledger for each job under the administrator's responsibility to ensure accuracy in what has been billed vs what has been paid
Post AP and AR invoices to the GL in accordance with accounting deadlines
Close out jobs upon project completion
Assist with monthend closing, AP backup, payroll backup as needed
Review project costs weekly/monthly to determine that appropriate costs have been entered and coded correctly
Review budgets with project manager to determine identify any overruns or issues with costs (committed vs uncommitted)
Generate POs for determining project commitments and allocating project costs
Review outstanding commitments to determine invoicing issues
Administration of project documentation
Maintaining CSL and subcontractor compliance to insurance requirements
Assist with project change management process
Adhoc duties as required

KNOWLEDGE/SKILLS/ABILITIES

Excellent communication abilities with a variety of stakeholders
Ability to multitask, prioritize and work efficiently
High organizational and problemsolving skills
Proficiency in ERP systems, in particular Sage 300 and Procore
Entry level financial analysis and reconciliation
High degree of accuracy and attention to detail
Knowledge of or willingness to learn construction budgeting and costing an asset
Ability to work independently and as part of a team

EDUCATION AND EXPERIENCE