Club Manager - Middle Sackville, Canada - BGC Greater Halifax Clubs

BGC Greater Halifax Clubs

Verified Company

Middle Sackville, Canada

1 week ago

Posted by:

Sophia Lee

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Description

Position Title:
Club Manager - Sackville

Reporting To:
Director of Children's Programs

Term:
Full Time

Weekly Time Requirement: 40 hours per week

POSITION OVERVIEW AND OBJECTIVE

Reporting to the Director of Children's Programs, the Club Manager is responsible for the overall management of the BGC Club including programs, operations, financial management, staff and volunteer supervision.

FUNCTIONS

Programs

Ensure programs/activities are implemented and uphold BGC Greater Halifax mission and values
Ensure all programs prioritize member safety
Maintain a clean and positive work environment
Be aware of and ensure the delivery of ageappropriate services that consider participant's physical, medical, emotional and social need
Promote healthy lifestyles, build selfesteem, teamwork through fun, safe and challenging activities for all stakeholders
Ensure special programs with designated funding are staffed, resourced and evaluated according to funding requirements (ex: BGCC programs and grant opportunities)
Responsible for monitoring club resources (ex: supplies, food, facility) for programs.
Ongoing evaluation of Club programs, in conjunction with Director of Children's Programs.
Optimize and partner with community assets such as the service clubs, community agencies, churches, schools, parks, and other entities
Support and participate in clubwide events such as Parade of Lights and fundraising events
Maintain and prepare monthly club reports including monthly expenses, program statistics, incidents and impact stories
Responsible for supervising the implementation and data collection of approved grants, and reporting all collected data to the Director of Children's Programs
Provide support to programs (members) when required, such as maintaining group ratio standards and guiding behaviour
Ensure that sign in/out procedures, attendance lists and other collection and delivery of children procedures are followed and records maintained

Human Resource Management
Responsible for selection, orientation, training, supervision and performance management of all club staff

Regular coaching and mentoring of club staff to ensure compliance with BGCGH policies regarding child engagement, discipline and child protection during program implementation
Responsible for staff scheduling and ensuring accurate entry of staff hours into ADP payroll system
Develop and maintain positive working environment through regular staff development, engagement and communication and regular staff meetings
Mediate staff conflict, contact Director of Children's Programs for support, if required
Identify and recommend staff training/development opportunities
Ensure all new employees have their probationary and yearly (if applicable) performance evaluations completed
Maintain OHS Standards within the club

Communications

Develop and maintain positive communications with families, ensure Club staff develop relationships with Club families and communicate appropriately
Ensure that Club families receive regular program updates and other key information timely
Develop and maintain internal club communication practices, such as weekly staff meetings, OHS measures, staff development and emergency staff contacts (for emergency closures)
Promotion of Club programs and special events, such as fundraisers in conjunction with Communications Director

Financial Management

Monitor Club and program expenditures to ensure compliance with budget parameters and submit monthly expense reports to Director of Finance
Maintain Club Visa card

Student Placements and Volunteers

Manage and work with students and volunteers to ensure their placement is mutually beneficial
Direct all queries from new volunteers and students to Director of Children's Programs for onboarding with HR

Transportation

Maintain driver's license for 24 passenger bus and/or other rented/related vehicles for organization (Class 4). Training provided.
Daily scheduling, cleaning and security of Club bus, adherence of bus inspection schedules, ensuring Director of Children's Programs is aware of all mechanical issues as they arise
Drive bus when necessary

Other

Security of Club facility.

PERFORMANCE MEASUREMENTS
Performance will be measured on a number of aspects including:

Adherence to policies and procedures
Accurate completion of monthly report requirements in a timely manner
Positive parent and member feedback and meeting client demands and complaints to clients' satisfaction
Achievement of program goals
High program registration, returning members (%)
Low ratio of Incident Reports (%)
Low staff turnover (%)

Salary:
$40,000.00-$45,000.00 per year

Benefits: