Administrative Assistant - Vancouver, Canada - Legends Haul

Legends Haul

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

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Description

ABOUT LEGENDS HAUL

Legends Haul is a food manufacturer and distributor of consciously sourced or created products to BCs best restaurants and retailers.

We are food innovators for a better tomorrow and believe winning is a lot of little things done well.

Today, our focus is on sustainably sourced meat and seafood as well as a growing list of in-house, value add brands and products.

We also pride ourselves in distributing an incredible lineup of local and sought after global brands.

JOB SUMMARY

Legends Hauls' administrative assistant is a proficient individual responsible for performing clerical tasks and providing administrative support to the CEO.

This role involves (but is not limited to) keeping records, coordinating communications, project management and organization, and keeping the workplace organized and efficient.

ABOUT YOU

A motivated, 'gogetter' attitude, ready to take on whatever hurdles may arise during the day
Someone who is detailoriented and appreciates going the extra mile to complete the task at hand
Thrives in a fastpaced environment with an evolving company
Flourishes in constant change and a 'problem solving' environment.
Open to learning, coaching, and growing within the company
Has a 'can do' mentality. Each problem is an opportunity to find a solution
An inclusive, respectful, and kind attitude towards team members no matter their culture, race, or gender
Committed to the vision and fundamental values of the company
A loyal brand advocate at work and in life
Filled with passion for our local food eco system and wants to help drive change
Ability to keep a tidy and organized working environment for all staff

ROLE RESPONSIBILITIES

Schedule meetings, appointments, and events as needed, with a focus on supporting the CEO
Assist the CEO in managing and organizing their complex calendar, ensuring efficient scheduling and coordination of appointments, meetings, and events
Undertake additional office admin tasks as required to support the organization and relieve the CEO of administrative tasks like photocopying, scanning, filing etc
Answer phone calls, take messages, and connect to the appropriate team member, facilitating communication between staff and clients
Receive any mail or packages that arrive at the office, ensuring the right staff receive mail that is addressed to them
Greet visitors and customers as they enter the office, providing a professional and welcoming environment
Ensure the office is stocked with supplies and resources (kitchen and office), and order office supplies and materials as necessary, keeping an accurate inventory of items
Perform clerical tasks including mailing, filing, scanning, photocopying, and printing to support the smooth operation of the office
Keep senior staff, especially the CEO, updated on any matters regarding the office, staff, or company events
Maintain a tidy and organized working environment for all staff, demonstrating an ability to keep the office space wellorganized and conducive to productivity
Perform other functions and tasks as necessary to contribute to the overall success and efficiency of the organization

ROLE QUALIFICATIONS

Knowledge of office management systems and procedures
Excellent time management skills and ability to prioritize tasks by urgency and importance
Ability to multitask and work in a fastpaced work environment with frequent interruptions and competing priorities
Strong attention to detail and proofreading skills
Professional written and verbal communication skills
Resourceful, flexible, and adaptable
Works efficiently and effectively independently and in a team environment
Works effectively under pressure in a busy and dynamic environment

WHAT WE OFFER

Competitive benefits and a compensation structure that meet and exceed market demands. This role includes bonus potential
An optional RRSP plan
An inclusive and safe work environment
A deeprooted belief that we are as passionate about personal time as we are about our work hours
Due to the sometimesdemanding schedule we offset this with an upbeat, fun team. Cool employee appreciation events, staff discounts, fun swag, and more. We want you to be proud of what you do and where you work
We are a fast paced, evolving business looking for individuals to grow with us. There will be many opportunities for career advancements