Operations Coordinator - Toronto, Canada - TheAppLabb

TheAppLabb

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job title:
Operations Coordinator

Job Type:
Full-time

Location:
Toronto / Hybrid

Reporting to:
Sr. Operations Manager

The Opportunity (Role Summary)
As TheAppLabb's Operations Coordinator, you will be responsible for assisting with daily operational activities and administrative tasks. The incumbent will provide support across office operations management and administration, company events, and internal communication.

What you will do

The base responsibility
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Office Operations

Maintaining reception area of office and providing support at front desk as required
Managing office supplies and maintenance of office equipment
Handles logístical responsibilities, including shipping and receiving
Coordinating inoffice events, including Town Hall, meetings, training sessions and employee engagement activities
Preparing and maintaining operations documents and reports
Access management, including allocating keys for employees and visitor management
Ensuring office is well maintained and assisting with office layout planning
Identify opportunities for process and office management improvements, and design and implement new systems
Suggest improvements to office procedures and ensure policies and procedures are implemented appropriately

-
Administration

Coordinating offsite conferences, meetings and events as required
Coordinating meeting times across various stakeholder calendars for events
Assisting with travel arrangements

-
Culture

Culture Committee Member
Support and management of Swag, including procurement management.
Sending employee Birthday Cakes

-
Health and Safety Committee

Join Health and Safety Committee and assist with all provincially legislated requirements for Health and Safety

-
IT support

Assist with Hardware Procurement logistics
Other Duties as assigned

-
Finance

Assists with basic financial tasks, such as expense reports
Other duties, as assigned

What You'll need (Required Qualifications)

Formal Education or Equivalent

An associate's or bachelor's degree is preferred

Years of Experience

13 Years of operations experience

Competencies

Proven work experience as an Operations Coordinator or similar role
Good time management, prioritization, and multitasking abilities
Excellent interpersonal skills to build strong relationships with colleagues
Effective communication, including speaking, writing and active listening
Able to give and receive feedback and constructive criticism from a variety of channels
Excellent strategic planning and problemsolving skills

Specialized skills, knowledge or certifications unique to this role

Proficient in technology and general office equipment

Why you'll love TheAppLabb:

We are proud to be certified as a "Great Place to Work, Canada". We're a motivated team with laser-focused mission to create exceptional experiences. At TheAppLabb, our culture is geared towards creativity, collaboration, and flexibility.

We adopt a remotefirst working model with a work/life balance you can brag to your friends about
Premium Medical, Dental, Vision and Life insurance plans through Manulife
We give you tools to stay healthy, mentally, and physically with access to multiple wellness resources including Manulife EAP and counselling services
We also reward your efforts to stay healthy with our incentivized wellness programs
Paid vacation time and additional personal days and sick days
Coaching and Learning and Development to ensure you have the training and education you need to thrive in your career
We add a bit of sparkle to your special days with our birthday surprises and special day celebrations
A diverse leadership team with an opendoor policy to help you grow and succeed at your career goals
Monthly town hall celebrations for all employees to meet and connect with each other, align the Company to the same goals, build our Company culture and celebrate awards
Acknowledge and recognize employee efforts by having monthly awards (Employee of the month, Employee with Most Growth, Leadership Award etc.)
We encourage a healthy lifestyle by incorporating fitness challenge incentives in our Company
Employees have the freedom to choose their own equipment which Company provides them with
TheAppLabb's strong values and principles guide our employees to work with honesty, integrity, teamwork, and empathy
Company Social and team building activities to keep our fun on (Virtual and inperson)

At TheAppLabb, we believe diversity and inclusion is a strength we cultivate.

We are proud to be an equal opportunity employer and we do not discriminate based on race, gender, ethnicity, citizenship, national origin, religion, sexual orientation, age, marital status, disability, veteran status or any other legally protected status.

So, if you are looking for your next challenge, then this is your chance to join our te