Executive Personal Assistant - Montréal, Canada - LCI Education

LCI Education
LCI Education
Verified Company
Montréal, Canada

1 month ago

Sophia Lee

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Sophia Lee

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Description

LCI Education is a diverse learning community of 12 select higher education institutions with 23 campuses on 5 continents, and 2,000 colleagues involved in educating over 20,000 learners worldwide each year.

LCI Education also provides solutions to workforce challenges with adaptive digital learning options and much more.

LCI Education harmonizes its programs from one country to the next, promoting greater flexibility and life-ready learning experiences, better control over the quality of its services, and deeper respect for the various cultures with which it works.

LCI Education has been named one of Canada's Best Managed Companies.
The primary duties of the incumbent will be to look after the professional and personal needs of the President.

She will be responsible for organizing and reconciling the various professional and family aspects of the President and, if necessary, the Executive Committee.

This may include coordinating family activities, managing appointments, and helping with the management of personal and professional affairs.


RESPONSIBILITIES

Professional Activities:


  • Scheduling Management: Organize and manage the executive's calendar, plan meetings, appointments and business trips while optimizing your schedule;
  • Document Preparation: Write, review, and format documents such as reports, presentations, memos, and other business documents. Ensure the confidentiality of sensitive information;
  • Event Organization: Coordinate and organize internal and external events, including meetings, seminars, and business lunches;
  • Travel Management: Organize business travel, including booking flights, accommodation, and transportation, ensuring executive efficiency and comfort;
  • Expense Management: Track and manage business expenses, prepare expense reports as needed, and ensure compliance with company policies.

Personal Activities:


  • Schedule management:
  • Organize travel according to the personal calendar provided, schedule medical appointments, school appointments, and other personal appointments while optimizing the schedule with the constraints of the professional agenda;
  • Organize childcare and supervised travel activities (taxi or other) for the president's family members and have reliable resources (daycare, tutoring, school trips).
  • Management of Family Needs:
  • Organize and supervise the organization of personal activities or events.
  • Communication:
  • Be a resource.

REQUIRED QUALIFICATIONS
Hold a Diploma of Vocational Studies (DVS) with an appropriate option or a
Secondary School Diploma (SSD) or a diploma or attestation of studies whose equivalence is
recognized by the competent authority.


PERSONAL AND PROFESSIONAL SKILLS

  • Previous experience as a personal administrative or executive assistant;
  • A minimum of 5 years of experience is required;
  • Excellent written and verbal communication skills;
  • Mastery of computer tools;
  • Ability to multitask with great attention to detail;
  • Discretion and respect for confidentiality;
  • Demonstrate a high level of rigour;
  • Be patient and diplomatic;
  • Be creative and able to propose solutions;
  • Available on a schedule that can be variable, sometimes on weekends depending on the calendar of activities.

BENEFITS:


  • International company established for more than 60 years;
  • Constantly growing network;
  • Permanent, fulltime position;
  • Competitive salary;
  • Continuing Education Program;
  • Workplace child care;
  • Group insurance, including EAP and telemedicine;
  • Retirement Savings Plan;
  • Health and Wellness Program;
  • Allocation transport;
  • Business located in downtown Montreal, ideal by public transit.


LCI Education is an equal opportunity employer and members of the following target groups are encouraged to apply: women, person with disabilities, native people, visible minorities and ethnic minorities.

If you are an applicant/person with a disability, you can receive assistance with the screening and selection process upon request.

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