Digital Operations Coordinator - Winnipeg, Canada - Pollard Banknote Limited

Pollard Banknote Limited

Verified Company

Winnipeg, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Digital Operations Coordinator

We're seeking an enthusiastic Digital Operations Coordinator to support our internal Digital Governance team within our Winnipeg head office located at 140 Otter Street.

As the Digital Operations Coordinator you will report directly to the Director of Digital Governance.

You will play a critical role in supporting a number of key operational processes and initiatives such as tracking the status of contracts under development; reviewing invoices for accuracy and submitting them to Accounts Payable; extracting data from multiple sources and combining them into reports and presentations; and tracking the status of various tasks, including following up with assigned parties to ensure work stays on track.

What We Offer

Competitive compensation
Profit sharing program every role plays a part in our success
Company pension
Health & Extended Benefits
Opportunities for professional development
Tuition reimbursement
Employee & Family Assistance Program
On-Site Cafeteria & Outdoor Patio
On Site Gym
A variety of committee driven employee engagement activities
Free Parking
We are one of Manitoba's Top Employers for 2023

What You'll Do

Create, compile and export reports related to Tempo time keeping, ServiceNow ITSM data and cloud financial data. Generate monthly presentations for ITSM Governance, and other meetings as required.
Oversee the contract development pipeline to keep track of agreements that are in development and that they are staying on track, including following up with vendors and internal parties, as necessary.
Reviewing invoices for accuracy against agreed upon pricing and confirming that the services have been delivered satisfactorily. Ensuring invoices are submitted to Accounts Payable with enough lead time for payments to be issued on time.
Tracking the status of numerous tasks and following up with individuals to keep initiatives on track.

Who You Are

A good listener who possesses excellent written and oral communication skills to effectively work with the team, senior management, internal clients, and vendors.
An organized, processoriented, selfmotivated individual who can balance several initiatives at the same time.
A quick learner who can adapt to changing needs and ways of working.
Someone with a passion for driving work from fruition to success.

What You'll Bring

12 years of experience in coordinating tasks in a corporate office environment.
Ability to work cooperatively with all levels of the business and foster team building environment.
Excellent verbal and written communication skills.
Organized, with an ability to handle multiple issues/projects at any one time.
Experience with administrative coordination and management.
Able to work with various tools such as Microsoft Office (Excel, Word, PowerPoint), and willingness to learn new tools like AWS Cost Explorer, Jira, Tempo, and ServiceNow.

Pollard Banknote Limited is an equal opportunity employer, committed to promoting and maintaining a diverse and inclusive workforce. Reasonable accommodations are available upon request.

Any and all personal information collected is held in the strictest confidence and in accordance with all applicable Privacy Laws.

Schedule: