Health & Safety Administrator - Safety - Vaughan, Canada - Toro Group of Companies

Toro Group of Companies

Verified Company

Vaughan, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

JOB SUMMARY

Responsible for providing administrative support to a team of Health & Safety professionals in both the manufacturing and construction industries.

MAJOR RESPONSIBILITIES/ACCOUNTABILITIES
Health and Safety

Create and maintain a culture of Safety First.
Works with the Health & Safety Department to ensure implementation of Toro Aluminum's safety program and adherence to all safety requirements.
Report any known workplace hazards or violations of the Act to promptly in line with Company process.

Technical/Function

Preparing and maintaining the health safety incidentreporting statistics.
Support the health and safety team in the management of the Occupational Health and Safety Management System and ensure policies and procedures are reviewed and updated annually.
Providing administrative support to the team in the areas such as data entry, typing correspondence, filing, shipping and receiving, order supplies, and calendar management.
Reviewing and tracking Safety Training Records of all Toro employees and subcontractors in their respective document tracking system.
Distributing safety related documentation to clients and subcontractors on Toro plants and construction sites.
Organizing materials and logistics for internal and external meetings; recording and preparing minutes of meetings.
Revamping and maintaining the HSE share drives and file storage strategy and protocols.
Determine, establish, and maintain administrative policies and procedures related to Controlled Documents.
Performs other duties as required by the needs of the business.

Internal/External Customer Service

Builds and maintains strong relationships with internal stakeholders, clients, subcontractors, and Toro Aluminum stakeholders.

Administration

EDUCATION AND QUALIFICATIONS

Diploma/certificate in business administration (or related area) or equivalent experience.

EXPERIENCE

3 to 5 years or more of related work experience, not essential but preference will be given to individuals with HSE experience.
Previous experience in handling confidential or sensitive information; knowledge of applicable data privacy laws.

SKILLS

Advanced computer skills including MS Office (specifically Word, Excel, Power Point, and Outlook, Teams, SharePoint, OneDrive, Office 365).
Experienced with using databases and maintaining intranet sites (SharePoint, html) considered a bonus.
Superior timemanagement skills, multitasking skills, and the ability to prioritize tasks.
Strong problem identification and problem resolution skills.
Strong numerical and analytical skills and aptitude.
Proven ability to communicate, verbally and in writing, to various levels.

DEMONSTRATE COMPANY VALUES

Do what you say act with integrity so our customers and internal partners trust us to deliver results.
Get it done find solutions to ensure the job gets done right.
Be better every day take pride and be passionate about improving our business, safety, and quality and strive to be the best.
Think big picture think longterm, be strategic and have a vision. Your investment in our business, is critical to our success.
Build strong relationships value our employees, suppliers, and advisors as an essential part of our business. Develop and maintain strong relationships with our customers, contractors and stakeholders.