Administrative Assistant - Vancouver, Canada - Emily Carr University of Art + Design

Emily Carr University of Art + Design

Verified Company

Vancouver, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Title

Administrative Assistant
Student Services (Records, Registration + Advising)
Permanent Full-Time Position

8:30am to 4:30pm / Monday to Friday

(Telecommuting Options Available)

Pay Grade E ($46,305 to $49,574 per annum)
Emily Carr University of Art + Design is a school of students, faculty, thinkers and makers unlike any other.

Established in 1925, we are the only specialized, accredited, public, post-secondary university in British Columbia solely devoted to education and research in the creative sector and its associated knowledge economy.

We merge research, critical theory and studio practice in an interdisciplinary environment, strengthening our work by the integration of our personal and professional practices.

Our strategy, facilities, partnerships and resources are intentionally student-centred to foster dialogue, expression and open connections in support of the next generation of creative and cultural leaders.

As the Administrative Assistant, Student Services (Records, Registration + Advising), you will provide a range of administrative and clerical support, including direct reception services, within the assigned area in Student Services.

Priority of work will be given to Records, Registration and Advising. The Administrative Assistant also provides back-up for other administrative and clerical staff within the Department as needed.

Benefits of Joining the Emily Carr community:

Enrollment in a comprehensive benefits package, including Dental Coverage, Extended Health, Disability Coverage and Life Insurance.
Membership in the Municipal Pension Plan.
Access to personalized telecommuting options.
Competitive Vacation and Professional Development benefits.

Some Typical Duties:

Provide a range of administrative and clerical support, and direct reception services for the assigned area within Student Services, Records, Registration + Advising.
Respond to a range of requests for information both internally and externally including requests for such confidential records as verification of enrolment, transcripts, financial aid and awards documents and all other requests, such as legal, governmental and collection agency requests.
Actively acquire knowledge of the Student Services portfolio and crosstrain to provide administrative and clerical backup in other areas within the Department.
Other related duties as required.

Required Qualifications

Twoyear Administrative Assistant, Office Administrator or similar Certificate, or a minimum Grade 12 + two years of relevant postsecondary training.
Minimum of two years' administrative and office experience, preferably in a student services postsecondary setting.
Or equivalent combination of education and experience.
Experience or demonstrated interest in an art and design environment an asset.
Intermediate to advanced proficiency with a range of office computer programs and software, and data entry and data management systems, including Microsoft Office products and Excel.
Demonstrate and maintain a high level of accuracy with strong attention to detail and knowledge of best practices in records management.
Professionalism, discretion, and confidentiality
Strong demonstrated commitment to enhancing student experience.
Strong organizational and time management skills
Strong written and oral communication skills
Competency and aptitude for office administrative financial functions such as invoicing, expense claims and reconciliations, budget allocations, and a range of financial calculations.
Cultural sensitivity and ability to communicate effectively with students, faculty, administrative staff, and the public.
Initiative and ability to work effectively under pressure.
Strong interpersonal skills and ability to work independently and collaboratively as part of a team of Administrative Assistants supporting the full cycle delivery of a range of services and programs, while seeking efficiencies and continuous improvement.

Preferred Qualifications

Additional Information
Posting Detail Information

Posting Number

SA
Open Date
05/02/2023
Close Date
05/16/2023
Open Until Filled
No
Special Instructions to Applicants
Please provide a personal statement on your contributions to diversity, describing any professional skills, community experience, or willingness to engage in activities that advance institutional diversity and equity.