Executive Assistant - Vancouver, Canada - Onni Group

Onni Group

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

There is an exciting opportunity for a talented professional to join the Administrative Team in Vancouver as an Executive Assistant.

This opportunity will allow you to work closely with the President and occasionally the CFO & COO. This role will oversee Onni's accounting and finance division and some operations.

About the company:

For over half a century, Onni has been building communities for people to live, work, and play.

Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction.

Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.

About you:

Looking for an independent worker who requires little direction and that loves working under pressure in a fast-paced environment.

Someone who is extremely organized and loves helping the executives stay organized and can multi-task, problem solve, and has the ability to prioritize your workload.

Prepare and followup with various correspondence
Scheduling and coordinating calendar appointments
Prioritize & manage multiple projects simultaneously, and follow through to completion
Assist with reviewing documents & reports and follow up with outside parties as required
Prepare meeting agendas and prepare minutes from meetings
Assure discreet handling of all company business
Family and corporate travel arrangements
Book and arrange global travel, transport, and accommodation for family trips keeping in mind all family special requests and requirements are met
Plan events including dinner parties, special events from casual gatherings to large formal affairs
Oversee and manage personal and vacation homes hiring maintenance and implementing quarterly schedules for routine preventative maintenance checks
Other miscellaneous tasks assigned by executives
Signing and Tracking of contracts and change orders for the VP and Executive VP of Operations
Update contract tracker and save executed copies and send to Accounting
Calendar and meeting management
Writing travel letters and arrange accommodation when needed

Summary of Qualifications & Requirements:

Minimum 3 years' experience supporting at a senior management/executive level
Strong knowledge of MS Office, including Word, Excel, PowerPoint, Outlook & SharePoint
Upbeat, positive, outgoing, personable, and able to relate well with diverse groups
Demonstrated commitment to completion of projects on a timely basis
Excellent verbal, written and keyboard skills and organizational skills
Expertlevel written and verbal communication
Experience in either Real Estate, Finance, Construction, Property Management Leasing, or Marketing environment is a major asset
Adaptable personality that can adjust to last minute changes in plans

Please note that we offer competitive pay, a comprehensive benefits package, and programs to continuously develop and recognize employees.

All interested applicants please submit your resume and cover letter stating your salary expectations.

We thank all applicants for their interest; however, only those selected for an interview will be contacted. No phone calls, please.