Us Payroll and Benefits Specialist - Toronto, Canada - UCS Forest Group

UCS Forest Group

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Who We Are:

UCS Forest Group is North America's premier distributor and importer of specialty wood products and decorative surfaces for the architectural woodworking, commercial and residential furniture, and cabinet-making industries.

We offer a comprehensive selection of hardwood lumber and softwood lumber, as well as a full line of decorative panels.

The quality of our products and service experience is unparalleled.

From Seattle to Chicago and Los Angeles to Salt Lake City, we are "Delivering the Difference" to the United States as Sierra Forest Products.

About the Role:

The Payroll & Benefits Specialist based out of Toronto will be solely responsible for processing US payroll with a high degree of accuracy, within the larger Human Resources team.

Further to payroll preparation and processing, the specialist will manage the ongoing administration of our US benefits programs. In the ADP Workforce Now environment, the manager will ensure the accuracy of our HRIS data.

Duties and

R

esponsibilities

Payroll

Process US payroll for hourly, salaried, and temporary employees; including reviewing and importing hours from time and attendance system, entering tax and direct deposit information, administering regulatory requirements, e.g., garnishments, tax levies, and support orders, and other adjustments to pay as necessary.
Implement and maintain payroll best practices to improve efficiency and consult with human resources team to improve payroll and HRIS processes.
Evaluate and implement payroll/HRIS systems upgrades and changes.
Prepare quarterly tax credit reports and submit to third party vendor.
Respond to all unemployment claims in a timely manner.
Maintain employee records in payroll/HRIS systems.
Administer the time and attendance policy and paid leave policy for all US employees.
Produces scheduled and adhoc reports pertaining to payroll and human resources requirements.
Provide back up and support for Canadian payroll operations as needed.

Benefits

Administer all US employee benefit programs including enrollments and terminations.
Coordinates and conducts the new employee on boarding process and presents benefits presentations to ensure employees gain an understanding of benefit plans and enrollment provisions.
Fulfills all governmental regulatory mandates and ensures filings are performed as required.
Plans and administers annual open enrollment period. This includes preparation (or revision) and distribution of materials, conducting meetings to communicate changes to employees, arranging for onsite representation by providers, and processing changes within deadlines.
Plans, conducts and reports results of audits to ensure all enrollments are accurate and that dependent information is correct for each employee and works closely with Accounting for quarterly and year end audits (payroll, Workers Comp, 401k, etc.).
Addresses benefit inquiries to ensure timely and accurate resolutions.
Maintains contact with employees and beneficiaries to facilitate proper and complete utilization of benefits for all employees.
Processes monthly billings from providers. Reviews billings for accuracy and approves for payment in a timely manner. Resolves discrepancies with carriers and payroll.
Coordinate with third party administrator to manage disability claims according to the plan.
Administers online COBRA enrollments/changes and responds to and manages unemployment claims and workers compensation cases.

H

RIS
***
A

dministration

Maintains complete electronic employee personnel files, records and other documentation for employees, including processing new employees, forms for employment status changes and maintaining timely and accurate files. Coordinates preemployment paperwork and processes.
Prepares statistical summaries and reports from the HRIS involving payroll information, performance management, demographic data and other employee data, requiring knowledge of the various Human Resources disciplines.
Assists to maintain data integrity in systems by running queries and analyzing data and reviewing source documents for accuracy and completion of data input.
Generates files/reports such as the EEO1/Vets 100, annual nondiscrimination testing for benefits plans, annual reports, as well as other special and ad hoc reports as requested.
Recommends business process improvements having an HRIS component.
Perform other related duties as required and assigned.

Qualifications

Bachelor's Degree in HR, Business, Accounting, Administration or related field.
Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) is considered an asset.
Experience with Payroll platforms and knowledge of ADP.
At least 5+ years of experience administering US payroll, HRIS and benefits processes required. Canadian payroll experience a plus.
Work experience should include knowledge of basic human resources