Program Assistant - Chatham-Kent, Canada - Chatham-Kent
Description
The Municipality of Chatham-Kent has an opening for a temporary full-time Program Assistant with the Public Health Unit. This temporary full-time opportunity is for a period up to March 2023.Preference given to CUPE 12.3 members
Job description
The Program Assistant is responsible for providing program support to all management and staff of the Chatham-Kent Public Health Unit to ensure that all Health Unit services are provided in an effective and efficient manner.
Demonstrate Chatham-Kent's core values and competencies
Greet the public in person or on the phone and provide information
Clinic/appointment scheduling
Specific records management, i.e., photocopying, faxing, mail, minute distribution, purchase orders, etc.
Documentation processes (i.e., web, phone messages, appropriate use of forms, minute taking, etc.)
Inventory and resource supply management (i.e., tracking, sourcing, ordering, purchasing of office, clinic supplies, etc.)
Equipment operation, management, and maintenance
Meeting, workshop, and event planning, organization, coordination, bookings, and registration
Resource design and/or formatting
Schedule and event calendar maintenance
Data entry into provincial databases, non-routine reports, prepare large mail outs, prepare agendas and take minutes of meetings
Participate in the development of operational plans, objectives and workplans and document activities
Essential qualifications
College certificate or diploma, preferably in office administration (Executive, Legal or Medical Office) program
Two (2) to four (4) years related administrative experience
Experience working in an office administration role including reception, documentation process, and records management experience preferred
Excellent communication skills, written and verbal
Experience with social/digital media including posting on Twitter, Facebook and Instagram and updating webpages
Strong computer skills, specifically Microsoft Office (Word, Excel, PowerPoint, Outlook) (or similar software program)
Other qualifications
Knowledge of continuous quality improvement principles (CQI) and/or experience participating in CQI projects is an asset
The ability to communicate both written and oral French language is an asset
Work environment/hours of work
This position works indoors
This position works weekday hours, with occasional evening hours
Municipality of Chatham-Kent COVID-19 Vaccination Policy
The Municipality of Chatham-Kent has a mandatory COVID-19 vaccination policy. All new employees must be fully vaccinated as a condition of employment unless approved for an exemption.
Driver's licence/vehicle requirements
Because this position may be required to travel, a valid Province of Ontario driver's license with a reliable motor vehicle is preferred.
Essential physical and/or safety requirements
Mask fit testing (N95)
2 step TB skin test
Sitting:
frequent sitting in a chair (sitting at desk completing computer work)
Hands:
frequent fine finger dexterity (movement), gripping, mousing (writing and keyboarding are critical job demands, for documenting, preparing presentation materials, report writing, data collection, website, etc.)
Benefits:
This temporary full-time position will receive vacation and statutory benefits in accordance with Employment Standards Act.
Notice to Internal Municipal Employees only
- ____
The Municipality of Chatham-Kent is an equal opportunity employer, committed to fair and accessible employment practices that attract and retain talented employees in a workplace that is inclusive, supportive, and reflective of the diverse community we serve.
More jobs from Chatham-Kent
-
Financial Analyst I
Chatham-Kent, Canada - 3 days ago
-
Shelter Lead
Chatham-Kent, Canada - 1 day ago
-
Public Health Inspector
Chatham-Kent, Canada - 3 weeks ago
-
So Customer Service Rep
Chatham-Kent, Canada - 3 weeks ago
-
Curator, Gallery
Chatham-Kent, Canada - 3 days ago
-
Operator, Wallaceburg
Chatham-Kent, Canada - 2 days ago