Event Planner - Toronto, Canada - Redstone Agency

Redstone Agency

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

_What does the opportunity include? _
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Join a world-class team with a corporate culture like no other People are our priority. We want you to bring your whole self to work each day.
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Learn and advance within a rapidly growing agency We value career growth and development by investing in you.
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You will have a lot of responsibility and be challenged daily You have the freedom to provide input and make your clients' organizations better.
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The scale and scope of what Redstone does will surprise you The rapid pace of change makes it imperative for us to be smart and open-minded in the way we serve our clients.

Sound like Redstone might be the right place for you? Keep reading

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What your team does:
_**Redstone is an industry-leading agency focused on delivering outsourced services to not-for-profit professional and trade associations. These services include consulting, event design & strategy planning, venue selection & destination management, budget management, registration management, program & abstract management, speaker management, event marketing & communications, supplier & logistics coordination, sponsor & exhibitor management, digital and hybrid event management, in-person event management, and so much more

_What you'll do:
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Support all aspects of event planning while meeting strict deadlines and working within budget
Identify and elevate clients' requirements and expectations from conception through postevent, ensuring high level communication through all phases
Nurture and build relationships with vendors, venues, clients and stakeholders
Proactively identify and become proficient in digital event platforms (a few of our favourites are PheedLoop, Hopin, StreamYard, Airmeet, Zoom, and more) while solving technical challenges
Conduct technology platform demos, make selections, prepare reports on recommendations
Plan and facilitate logistics for events, including development of critical path, site preparation, catering, entertainment, transportation, décor, marketing materials, and onsite event execution (virtual or inperson)
Support event registration and ongoing communication with event attendees
Attend committee meetings, board meetings, and conference calls and take minutes
Support risk management development and contingency plans, anticipating attendee needs and preparing against potential risks
Source suppliers and negotiate for best value
Prepare and deliver weekly/monthly reporting to clients and management as needed
Maintain uptodate databases (sponsorship, attendee, membership, etc.)
Onsite event execution
Coordinate marketing initiatives including but not limited to eblasts, call campaigns, manage website updates, registration drives, social media posts, etc.
Completion of other tasks essential to the successful delivery of events according to scope and/or at Managements' request

_ You'll thrive in this role if:_

You are excited about the idea of doing meaningful work and have an eagerness to learn, grow, and contribute to Redstone and our clients' success
You have a university degree or college diploma in Business, Event Management, Communications or another related program
You have 13 years of relevant, fullscope event planning experience
You are comfortable testing new technology, new event platforms, and able to make informed recommendations to clients based on functionality, budget, and clientneeds
You have experience with
some of the following key areas:
Meeting and conference planning, risk management, management of event budgets, sponsorship coordination, volunteer management, stakeholder management (including exhibitor relations), meeting/event design (program development, speaker management, coordination of F&B, AV, registration systems, crowd control, transportation, etc.), site management (selection, layout, logistics planning) event marketing (planning, development of materials, contribution to public relations activities)
You can juggle priorities and adapt in a busy and everchanging environment, balancing multiple projects, managing multiple, concurrent events, and adhering to strict deadlines
You have the ability to work outside of regular working hours as required, including extended hours, holidays and weekends during busy periods and peak seasons

_ Serious bonus points if:
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You have experience working at an Agency, and/or the Events and Association Management industry
You have 12+ years' experience executing digital events (webinars, virtual conferences, etc.)
You have earned PCMA's DES certification or a similar designation
You are bilingual in English / French

Compensation:
$45,000 - $60,000 base salary based on experience + eligible bonuses

_Redstone life and culture:
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We're a full-service boutique agency with a growing team, which means you'll have a lot of responsibility, be challenged daily, and will work side-by-side with th