Office Coordinator - Brampton, Canada - Solutions 2 GO

Solutions 2 GO
Solutions 2 GO
Verified Company
Brampton, Canada

2 weeks ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description
Are you ready to move distribution forward?

Solutions 2 GO is a premier global distributor of video game products.

With operations reaching 19 countries in North, Central and South America, and partnerships that further extend to Europe, Africa, Australia and Asia, Solutions 2 GO represents all publishers in the Canadian market, offers coast-to-coast distribution in the USA and is the exclusive distribution partner for Sony PlayStation in Latin America.

Our leadership, processes and partnerships have earned us a reputation as the premier provider of flexible, dynamic distribution solutions for publishers, manufacturers and retailers around the world.

At Solutions 2 GO, we are moving distribution forward. If you are an achiever who is relentless in ensuring that we achieve business results and create a great company culture while doing it, then we're looking for you


The S2G Team is looking to hire an Office Coordinator

Duties & Responsibilities:

Front Desk

  • Greet guests as they arrive and leave the office and ensure they sign the guest log by signing in and out.
  • Answer phones, forward messages to appropriate individuals.
  • Assist with customer service calls in 2 languages, providing shipment information, invoice copies or other businessrelated inquiries as required.
  • Update corporate phone messages as required and manage general delivery mailbox messages.

Office Services:

  • Liaise with property manager on basic premises issues.
  • Maintain stock and coordinate purchase of all office supplies including cleaning products, kitchen supplies, stationary, toner cartridges etc.
  • Coordinate with building maintenance staff and service vendors.
  • Work with IT to ensure key card access for employees is enabled and disabled as necessary
  • Coordinate company travel arrangements and itineraries including collaborating with agencies as required
  • Coordinate hotel arrangements for company events.
  • Maintain overall appearance and cleanliness of common office spaces including boardrooms, lobby, executive server, mailroom etc.
  • Participate as a member of company Health and Safety Committee.

Purchase Orders and Invoices:

  • Generate noninventory purchase orders for all departments in Laserfiche.
  • Process noninventory invoices, link to Laserfiche PO.
  • Process receipts for noninventory purchases and link to Laserfiche.
  • Forward Invoices to Account Payable department for payment.

Mail & Couriers:

  • Collate, package and process all outgoing mail
  • Open and distribute all incoming mail, with the exception of mail marked 'Private or Confidential' which is to be distributed sealed.
  • Receive and distribute deliveries and courier packages.
  • Package outgoing parcels or envelopes that need to be couriered; generate waybills and arrange pick up from the courier companies.

Administration:

  • Distribute all incoming faxes.
  • Assists with execution of employee engagement events ex: holiday party, rewards, and recognition, etc.
  • Arrange catering for all in house meetings.
  • Manage boardroom outlook calendars and accept/decline invites based on availability
  • Order business cards, name plates and necessary supplies for employees.
  • Keep stock of Xerox copier parts and return empty toner cartridges and full waste toner bottles for proper recycling.
  • Distribute employee purchases and receive cheques and/or money record all payment information on pick tickets.
  • Enter cheques and any monies onto the cheque log.
  • Maintain log of retail RMA's issued and fax accordingly.
  • Assist with other administrative tasks within traffic, operations, AR and customer service departments as required.
  • Special projects as assigned (e.g. mailing Christmas cards, invitations, gift baskets).

Skills & Qualifications:


  • Must be onsite 5 days per week


  • Bilingual

  • French/English required
  • 2+ years of experience in a customer service or administrative role.
  • Able to multitask, and prioritize tasks to meet deadlines while maintaining attention to detail
  • Possesses an entrepreneurial spirit and continuously innovates to achieve great results.
  • Keen and responsive with a kind and honest communication style contributing to an inviting workplace culture that fosters trusting relationships
  • Ability to work well independently.
  • Intermediate command of MS Office suite, specifcally
  • Excel, Word, and Outlook.
  • First aid and CPR certification *Company will provide
Solutions 2 Go Inc. is committed to creating a diverse and inclusive workforce. For individuals requiring accommodations or support throughout the recruitment process please contact the HR team.
More jobs from Solutions 2 GO
See all jobs of Solutions 2 GO