Executive Assistant - Montréal, Canada - Fairstone

Fairstone

Verified Company

Montréal, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

At Fairstone, our culture is built on strong values and leadership principles that define the expectations we have for working together and with our customers.

We help Canadians find the right solution to meet their needs with a variety of products and services. Our values and principles guide the actions we take to ensure our customers get the best experience possible.

Be part of our talented and growing team We are currently looking for an Executive Assistant, to join our team, reporting to the Senior Manager, Office Services.

You will provide high-level administrative support to executives within the organization.

You will be involved in managing schedules, coordinating meetings and travel, handling correspondence, and performing various administrative tasks to ensure the smooth functioning of the executive's office.

"Be a part of our inclusive workplace where diverse perspectives drive innovation and excellence."

WHY JOIN US?

BECAUSE WE ARE PROUD TO BE One of Montreal's Top Employers for 2023 for the third consecutive year by the editors of
_Canada's Top 100 Employers_.

WE OFFER:

Work-

Life Balance:
Our 37.5-hour workweek and hybrid model (3 days in-office) promote a healthy balance.

Wellness: Tailored wellbeing solutions available 24/
Time Off: Minimum 15 paid vacations, 6 wellness days, with federal holidays.
Community Support: Paid Volunteer Day to give back to your community.
Retirement Planning: Employee and employer contribution pension plan, plus the Fairstone Retirement Savings Plan
Education: Tuition reimbursement program covering expenses up to $3,000 per year.
Development: Access to Fairstone Academy for comprehensive training and skill development.
Employee discounts: Exclusive access to discounted products and services, including car insurance, hotels, attractions, movies, gym memberships, and more.

WHAT WILL YOU WORK ON?

Manage and maintain executive schedules, appointments and travel arrangements
Arrange and coordinate meetings and events, including scheduling meeting rooms and equipment
Followup on deliverables and timelines with teams in various locations
Monitor, respond to and distribute incoming communications
Prepare, submit and monitor travel expenses
Create and maintain org. charts
Receive and interact with incoming visitors; professionally representing the executive team in interactions
Prepare and edit correspondence, presentations and other sensitive documents
Assist with new hires, resignations and tracking of vacation schedules
Assist with special projects and assignments maintaining a high degree of confidentiality
Coordinate deadlines and workflow management for repetitive tasks
Prepare, verify and consolidate executive presentations

WHO ARE WE LOOKING FOR

Postsecondary education
Min 3 years of relevant work experience as Executive Assistant
Excellent communications skills in French and English (written and spoken)
Solid knowledge of Microsoft Office Suite (Outlook, PowerPoint, Word and Excel)
Understanding of Financial reporting calendars and/or corporate secretary responsibilities
Experience managing workflow through Diligence platform, an asset

We are honored to be recognized for offering a best-in-class workplace, incentives, and initiatives to our dedicated employees who have helped build Fairstone into an employer of choice.

WE ARE PROUD TO BE:
Montreal's Top Employers 2023 by Canada's Top 100 Employers

We are honored to be recognized for offering a best-in-class workplace, incentives, and initiatives to our dedicated employees who have helped build Fairstone into an employer of choice.

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