Administrative Professional - Regina, Canada - Avana Developments Inc.

Avana Developments Inc.

Verified Company

Regina, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Avana Developments Inc. is a high-growth company focused on development in Western Canada. Driven by a team of motivated and enthusiastic leaders, with an unwavering entrepreneurial spirit,
Avana is dedicated to providing the community with beautiful, attainable, and safe rental homes.

We are expanding our team of professionals and are seeking highly organized, hard-working individuals, committed to personal development and excellence, who share similar goals and core values with our team.

Everything we do is guided by our values:

act with honesty and integrity, evolve with innovation and improvement, lead our community in social responsibility, incubate entrepreneurial spirit and personal development, while encouraging accountability.

We are hiring
an Administrative Professional to support Avana's large-scale growth plans.

The successful applicant will succeed in a fast-paced progressive career, enjoy working with people in a team environment and lead with excellence.

This role will report directly to the Vice President, Planning and is a full-time salary role.

Key Responsibilities:

Monitor and communicate administrative standards, processes and policies for the Planning Division and making improvement recommendations to ensure optimum efficiency.
Maintain project planning administration in Avana's project management software.
Assemble all briefing and background materials for leadership in preparation for meetings.
Organize and prepare for meetings, including gathering documents and attending to logistics of meetings.
Participate in and coordinate the Planning Division's meetings including drafting and distributing agendas and recording minutes.
Review and summarize proposals in the consultant selection process.
Assist Project Planners in reviewing construction tender.
Prepare and facilitate the execution of contract documents.
Maintain Avana's internal documents and record keeping.
Assist in the preparation and maintenance of project and division budgets.
Retrieve, research, and compile all briefing and background materials for the division.
Draft, record, proofread, and edit documents for leadership.
Track and monitor action items to ensure timelines are met.
Manage incoming and outgoing correspondence on various channels, ensuring proper distribution.
Create, review, verify, and distribute Purchase Orders for approval.
Compile expense information and prepare budget reports for review.
Book and coordinate division travel arrangements, meetings, dining, and accommodations when requested.
Attend and represent Avana at various community events and functions.
Other duties as assigned.

Skills and Qualifications:

Three (3) years of experience in construction services, administrative support, contract administration, or construction project management is crucial.
A diploma, certificate or equivalent in administrative services or in business administration is preferred.
Understanding of the construction industry and processes are beneficial

- including codes, contract administration, and safety regulations.

Proficiency in Microsoft Office (Word, Excel, and PowerPoint) and project or construction management software.
Excellent organization, time management, attention to detail, and communication skills are valuable.
A great communicator both verbally and in writing.
Critical thinking ability with solutionfocused outcomes.
Must be able to multitask and work well under pressure.
Exceptional attention to detail, problemsolving ability, strategic thinking, excellent time management, and great interpersonal skills.
Must be able to provide administrative support, including coordinating calendars, booking boardrooms, planning meetings and workshops, and arranging travel, accommodation and car rentals.
Sense of ownership and pride in your performance and its impact on the company's success.
Excellent technical skills, including the ability to learn new software. Experience using Apple software is an asset.
The ability to organize, prioritize and proficiently complete multiple tasks while dealing with frequent interruptions and tight deadlines.
Approachable and collaborative in order to build strong working relationships.
Innovative in order to identify and make process improvement recommendations.
Thorough with attention to detail to ensure quality work.
Adaptable in order to meet new challenges as they arise.
Familiar with office management and administrative practices, procedures, protocols and equipment.
Be able to work flexible hours, including additional time spent when necessary.

Compensation Package:

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Salary Range:$45,000 to $65,000 based on education and experience. Salaries are reviewed annually in October.
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Benefits:Dental and medical benefits package. 80% of the cost is covered by Avana. Option for employee to purchase disability and life insurance.

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Pension Plan:The Pension P