Minute Taker - Vancouver, Canada - Columbia College

Columbia College

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

About Us

The Opportunity

Columbia College is looking for a contract,
part-time Minute Taker during the
Winter 2023 semester.

This role will be performed
remotely for the following meetings:

Academic Board - Tuesdays from 2:00 pm to 4:00 pm (may occasionally go over to 4:00 pm)

Dates:
April 4 to April 16, 2023. The job will restart in the summer semester in May.

SUMMARY:

An incumbent in this position is primarily responsible for performing tasks associated with organizing, preparing, and taking minutes for weekly and monthly meetings.

Key Responsibilities

Ensures that any submissions to meetings follow prescribed standards required by committees; ensures that meeting documentation is accurate and timely.
Takes/transcribes and circulates minutes, and monitors action items.
Email draft minutes to committee chairs in a timely manner, not more than 23 days following the meeting.
The approved final version of the minutes must be uploaded to the appropriate Minute folder in Sharepoint within one week after the meeting.
Twoyear postsecondary diploma or equivalent in a related field.
Previous experience in a similar role or as a legal/executive secretary/assistant.
Thorough knowledge of Business English, spelling, punctuation, and arithmetic.
Considerable knowledge of office practices and procedures.
Experience with Robert's Rules of Order preferred
Familiarity with Microsoft Office Suite, Mac, and/or P.C.
Ability to take notes and transcribe minutes of meetings, some of which could be of a technical nature.
Ability to understand and interpret oral and written instructions.
Ability to work to multiple deadlines with high accuracy and attention to detail.
Skill in typing at 65 wpm.

Salary

Academic Board:
$75 per meeting

How to Apply

Please note that filling out the entire profile is not mandatory in order to upload the required resume and cover letter on the platform.

Application Deadline
:
March 15., 2023
We thank all applicants for their interest in the position; only those selected for an interview will be contacted.