Coordonnateur(Trice) Administratif(Ve) - Toronto, Canada - Oxford Properties

Oxford Properties

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Pourquoi vous joindre à nous?

Vous souhaitez vous joindre à une société immobilière mondiale et innovante qui bâtit des collectivités et met les gens en contact avec des lieux exceptionnels? Si c'est le cas, nous aimerions vous raconter notre histoire.

Chez Oxford, notre culture est vraiment unique.

Dans l'ensemble des secteurs d'activité et partout dans le monde, nous saisissons la complexité des situations et saisissons les occasions qui se présentent avec rapidité et agilité.

Nous sommes ambitieux et humbles, tournés vers l'avenir et axés sur le service.

Nous accomplissons nos tâches et nous nous amusons en les faisant Nous sommes très fiers de contribuer aux collectivités où nous vivons.

Nous croyons que ce qui est bon pour l'environnement est bon pour les affaires. Ensemble, nous proposons des expériences exceptionnelles à plus de deux millions de clients par jour.

We are looking for a highly motivated Administrative Coordinator to join our Oxford Retail Team.

Reporting to the National VP of Operations in Oxford's Retail Team, you will provide direct administrative support for the National VP and the VP of Marketing.

In addition, this role will provide coordination support for the broader retail operations, marketing and gift card team in connection with eight enclosed shopping centres across Canada.

In this role, you will be a key member of an engaged, high-reaching team—part of a world-class, winning culture that prioritizes people development and focuses on long-term growth.

Oxford takes great pride in leading the industry by earning respect through every interaction, every day.

We go above and beyond to protect and grow relationships by anticipating needs, being honest and considerate, and valuing customers as genuine partners.

As a member of this team, you will be responsible for
Demonstrating professionalism in a consistent manner that supports inclusion, ensures confidentiality, and exemplifies The Oxford Way
Answering, screening, and forwarding incoming phone/in-person inquiries while providing general information as needed
Maintaining schedules, calendars and appointments for the National VP Ops and VP Marketing
Coordinate daily activities and determine important matters regarding the incoming information
Book travel arrangements for National VP and leaders
Compiling and submitting expenses on behalf of the VPs
Preparation of correspondence, making distribution list and coordinating sending of documents and reports
Communicate with senior management and other organizations/department leaders
Write internal and external correspondence for VP
Work on special reports and prepare presentations as needed
Use Microsoft excel review and assist in analyzing site reports (operating and marketing expenses) to assist the VP
Prepare and consolidate expense reports, other financial documents for review
Prepare all types of documents, such as correspondence, reports, memos, etc., in the required styles and formats
Manage and distribute incoming and outgoing mail
Coordinate the head office G&A budget and communicate budget guidance materials with sites
Coordination special events, social and recognition activities and participate in them
Coordinating and Assisting meetings with internal and external stakeholders (logistics, spaces, F&B)
Organize cross-department meetings and reporting
Logistical coordination for retail operations/marketing conferences and assist in coordination of industry trade shows
Develop strong relationship with internal stakeholders for leasing, sites, asset management, mail, legal, AP, IT, Privacy

To succeed in this role, you have
Post-secondary education with three years experience in a similar role
Excellent interpersonal and communication skills
A proven ability to work with internal and external stakeholders at all levels of management
A detailed oriented approach with excellent organizational and problem-solving skills
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
The ability to thrive and adapt in an evolving organization
A collaborative approach to sharing knowledge within a team environment
Delivering high performance and driven by achieving results through creative thinking
Experience with commercial real estate would be of benefit
Bi-Lingual in French would be a benefit, but not mandatory

Our story:
Oxford Properties Group ("Oxford") is a leading global real estate investor, asset manager and business builder. It builds, buys, and grows defined real estate operating business with world-class management teams.

Established in 1960, Oxford and its portfolio companies manage approximately C$87 billion of assets across four continents on behalf of their investment partners.

Oxford's owned portfolio encompasses office, logistics, retail, multifamily residential, life sciences, hotels, alternatives and credit in global gateway cities and high-growth hubs.

A thematic investor with a committed source of capital,