Office Manager - Toronto, Canada - Homebase

Homebase

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Part time

Description

About Us
Our mission is to make hourly work easier for local businesses and hourly workers.

Homebase currently serves more than 100,000 small (but mighty) businesses with everything they need to manage their hourly teams: employee scheduling, time clocks, payroll, team communication, hiring, onboarding, and compliance.

Just don't call us "Human Capital Management." We have built tools for the busiest businesses, so owners and employees can spend less time on bullsh*t and more time on what matters.

The Homebase team brings small business expertise from Intuit, Square, OpenTable, Yelp, Gusto, and First Data.

Homebase is backed by leading venture investors Bain Capital Ventures, Baseline Ventures, Cowboy Ventures, Khosla Ventures, Plus Capital, and GGV Capital.

Diversity, Equity, and Inclusion at Homebase

At Homebase, we take pride in fostering a welcoming space where every Homie of every gender, age, orientation, culture and walk of life can be their full selves. Diverse perspectives empower us to build the bestinclass platform for small businesses and hourly shift workers. We recognize that experience comes in many forms, so if you think you're close to what we're looking for (even if you don't meet 100% of the qualifications), we encourage you to apply

The Job

This is a part-time position, with an expectation to work from our Toronto office three days per week, which is located in the downtown core, within walking distance to Union Station.

In this role, you will provide strategic support to the People Ops team, new hires, and Homebase employees.

You

Ultimately, you will help to bolster an infectious office culture to shape the experience of all Homies, customers and visitors.

You are genuinely interested in building relationships and enjoy partnering crossfunctionally
You are remarkably organized and have a keen eye for even the most minute details not only are you meticulous with maintaining an office, but you take pride in everything you do
You are great at working with and managing multiple personalities and communication styles
You take initiative, follow through, and work with a sense of urgency
You are able to balance several tasks at once with little handholding, and can easily pivot as priorities change
You are someone who will develop new processes, optimize workflows, and make operations more efficient
You are resilient and resourceful, able to troubleshoot and resolve roadblocks you are able to break down a problem and take decisive action when needed
You like to have fun and love to host events
You have a general willingness to help out wherever help is needed
You love local businesses you keep lists of your favorite coffee shops, restaurants, and local vendors

You can expect high impact and wide-ranging responsibility.

You must be a builder who thrives in a learning environment—unafraid to try new things, embrace new ideas, and welcome suggestions for how we can iterate on our processes.

Responsibilities

Be the Homebase culture keeper by upholding existing company traditions and finding new ways to delight our team
Office management help keep the office pleasant and productive (ordering and stocking office supplies, troubleshooting phone/printer issues, maintaining a tidy office, etc.)
Administrative responsibilities welcoming visitors, receiving deliveries, managing utilities and other administrative duties
Coordinate with vendors such as office cleaners, lunch delivery, office supplies, snacks and beverages, landlord relations, etc.
Onboarding employees setting up new employee computers, handing out key fobs, providing office tours, handling employee paperwork, communicating company culture, occasionally hosting new hire orientation, etc.
Calendar management help with meeting scheduling, coordination, and shuffling conference room reservations
Be the goto resource in the office for all employee questions, help employees with their concerns or help them find the right person
Remote Team Support_
Identify coworking spaces where our remotebased employees can occasionally gather, work, and collaborate
Coordinate offsite meetings, special events, team building exercises and other social events for our remote employees
General Support_
Culture building and event planning coordinate offsite meetings, special events, team building exercises and other social events in Toronto
Work with vendors to order swag for employees in all of our locations

Travel Support

Scheduling flights, hotels, and helping employees that need travel visas
Support the People Operations team with various projects and initiatives

Qualifications

2+ years of experience in a service or support role
Administrative Assistant or Office Management experience preferred
Proficient with GSuite
Strong written and oral communication skills, including the ability to present ideas and suggestions clearly and effectively
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