Event Coordinator - Toronto, Canada - University of Toronto

University of Toronto

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:05/11/2023

Req ID: 31202

Faculty/Division:
Faculty of Pharmacy

Department:
Faculty of Pharmacy

Campus:
St. George (Downtown Toronto)

Position Number:

Description:

About us:

With nearly 1,000 undergraduate and over 140 graduate students walking the halls of our iconic building, the university of Toronto's Leslie Dan Faculty of Pharmacy is a recognized global leader in the fields of pharmacy education and research.

Together, we are moving science and health through a focus on excellence and innovation.

With over 180 faculty members including researchers, clinician scientists, clinical educators and community, hospital and affiliated experts, we are the top faculty of pharmacy in Canada and ranked among the top globally.

We are committed to offering leading-edge pharmacy education programs and driving innovation and discovery in the pharmaceutical sciences.

Our scientists are catalysts for the discovery of novel therapeutic targets, new drugs, medical devices, diagnostic tests and new solutions to provide the safest, most effective and affordable therapies for patients and methodologies to foster pharmacy practice excellence.

Your opportunity:

Acting as the first point of contact, the Event Coordinator is responsible for conceptualizing, organizing and executing event activities adhering to Leslie Dan Faculty of Pharmacy policies and procedures; coordinating the schedule for program and event calendars and determining logístical details and activities for events and/or programming,.

The position will be responsible for resolving issues that may occur during events and escalating problems as required. Conducting post-event evaluation, analysis and recommendations for changes. Coordinating the preparation and distribution of promotional/outreach materials. Maintaining information on digital platforms and in databases as well as generating reports.

Your responsibilities will include:

Building and strengthening relationships with stakeholders and partners of strategic importance
Conceptualizing, organizing and executing event activities
Overseeing the implementation of event plans and activities
Developing content for marketing and/or promotional materials
Providing some care to prevent physical or emotional injury or harm
Collaborating on cost estimates
Directing the activities of casual staff

Essential Qualifications:

Bachelor's Degree or acceptable combination of equivalent experience
Minimum three years related experience with event planning and all aspects of event production, including creating schedules, cost estimates and briefing documents
Experience motivating and guiding volunteers as well as soliciting and building relationships with vendors
Experience disseminating information via social media and maintaining and updating information on digital platforms
Excellent computer skills, including strong proficiency in MS Office, databases, and website and content management systems, design and presentation software
Excellent communication (verbal and written) skills
Excellent demonstrated interpersonal skills, judgment, tact
Superior organizational and problem solving skills
Strong public relations skills, relationship building and maintaining
Ability to conceptualize and deliver events that meet strategic goals
Ability to manage a variable and changing workload involving multiple tasks and priorities
Demonstrated initiative and reliability
Ability to collaborate on cost estimates with regards to event budgets
Ability to work a flexible schedule which allows for after hours events and meetings is a must

Assets (Nonessential):

Familiarity with the the University of Toronto, as well as general knowledge of postsecondary education system

To be successful in this role you will be:

Communicator
Cooperative
Organized
Possess a positive attitude
Problem solver
Resourceful

Closing Date: 05/19/2023, 11:59PM ET

Employee Group:

USW

Appointment Type:
Budget - Continuing

Schedule:
Full-Time

Pay Scale Group & Hiring Zone:

Job Category:
Administrative / Managerial

Recruiter:
Blythe Campbell

**Lived Experience Statement