Executive Assistant to The Sergeant-at-arms - Ottawa, Canada - House of Commons

House of Commons

Verified Company

Ottawa, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Executive Assistant to the Sergeant-at-Arms

Reference:

Rate of pay:
$61,479 - $77,790 annually

Classification:
ADG-F

Outcome:
Temporary

Work environment:
Hybrid

Work location:
Ottawa, ON

Service area / Division:
Office of the Sergeant-at-Arms and Corporate Security

Area of selection:
Restricted

Language requirements:

CBC

About the role
This selection process is restricted to employees working on Parliament Hill.

The Executive Assistant is responsible for providing executive and administrative services to the Sergeant-at-Arms of the House of
Commons (SAA) in a professional and confidential capacity in order to ensure effective office management that enables the optimal
control and flow of all information and documentation received and disseminated by the Sergeant-at-Arms. Responsibilities
encompass all aspects of coordinating correspondence, information materials, meetings, briefings, etc., as well as in support of the
strategic House agendas, CMG and Speaker's directions for the Office of the Sergeant-at-Arms and Corporate Security (SAA-CS). The
position is responsible for various administrative services in support of the SAA's office (e.g., purchasing, travel, hospitality) and for
planning and delivering various small and medium-sized projects as required by the SAA.

Top reasons to join the team
This is an exciting opportunity to be exposed and support the executives of the Office of the Sergeant-at-Arms and Corporate
Security and to play a key role in the delivery of excellence service.

If you are client-centric oriented and have superior knowledge of the House of Commons Administration, its composition, protocols,
business and administrative procedures, this position may be for you. In this position, you will be the first line of contact for the
SAA's Office and play an active role in providing information to Members of Parliament, their staff, the Speaker's Office, the Whips
and House Officials regarding issues and inquiries.

What you need Secondary school diploma;

Education College diploma in business administration or information management is considered as an asset.

Experience in providing administrative and office management services to executives (e.g., calendar,

budget, office supplies, travel arrangements);

Experience in coordinating concurrent activities, prioritizing requirements, and resolving problems;

Experience

Experience in providing advice and guidance to internal and external clients;
Experience in the development and implementation of standards, practices, and processes;
Experience in drafting and editing correspondence and other types of documents.

Other Experience in planning and implementing administrative projects.

Outcome
Staff the position of executive assistant on a determinate basis (temporary).

related positions on an indeterminate and/or determinate basis.

Competencies

Our commitment to inclusion, diversity, equity, and accessibility
The House of Commons Administration is committed to being a leader in inclusion, diversity, equity and accessibility. We
continuously evolve our practices and design them in such a way as to ensure that everyone can equitably participate to the upmost
of their abilities. As "One House," we leverage diversity in all its forms and recognize that everyone has valuable contributions to
make and the potential for individual growth.

If you dream of joining an organization that is small enough for you to be noticed, but big enough to provide you with a meaningful
consideration in a timely manner. Click on "Essential information" below to learn more about our selection process.