Secretary D - Halifax, Canada - Nova Scotia Health Authority

Nova Scotia Health Authority

Verified Company

Halifax, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Req ID:148545**
Company: Nova Scotia Health

Location:
Central
Zone,
Mumford Professional Centre

Department:

PHC CZ HPC LA CBD**
Type of Employment:Temporary
Hourly PT long-assignment
(**90%
FTE) x **1
position(s)****Status: NSGEU
Admin Professionals** Position**
Posting Closing Date:30-Jan-23**Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada.

We're on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province.

Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions.

Join a diverse team of innovators, collaborators and creative thinkers today.

About the Opportunity:

Reporting to the Health Services Manager, Primary Health Care, the secretary provides secretarial and administrative support for Primary Health Care (Central Zone) Care by Design Program and the Department of Family Practice with Nova Scotia Health Authority.

The Secretary will:

Provide general secretarial and administrative support for the Primary Health Care and Department of Family Practice team (meeting and room bookings, assisting with preparation for meetings / events, mailing, faxing, ordering supplies, etc.)
Make regular content updates (data entry) to community wellness program schedules using inDesign, including arranging printing and distribution
Make updates to Primary Health Care and/or Department of Family Practice web pages
Collate and input data for quality improvement initiatives
Provide main reception support
Process physician payments monthly
Liaise with physicians and community partners to develop on call schedules
Provide support for onsite operations

The Secretary may also provide additional support for individuals, organization-wide committees/task forces/foundations/auxiliaries/community groups as assigned.

On an as-needed basis, the incumbent may also provide general administrative coverage in the absence of other secretaries reporting within the portfolio.

About You:

Grade 12 plus graduate of a recognized office administration / business / secretarial program, OR an equivalent combination of education, training and progressively responsible experience
Two years' recent related experience required
Experience using inDesign, or similar desktop publishing software is an asset
Minimum typing speed of 60 wpm
Excellent verbal and written communication skills
Proficiency in drafting correspondence, taking minutes and preparing reports
Excellent interpersonal and customer service skills
Strong organizational, time management and planning/prioritization skills
Experience in a healthrelated environment preferred.
Competencies in other languages an asset; French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours:

Long Assignment, 63 hours bi-weekly

Approximately 11 months

Compensation and Incentives:

$ $23.14 hourly

Once You've Applied
Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile.

Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

As per the COVID-19 Mandatory Vaccination Protocol in High-Risk Settings, Nova Scotia Health requires all team members to be fully vaccinated by November 30th, 2021.

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