Administrative Assistant - Surrey, Canada - School District #36 (Surrey)

School District #36 (Surrey)

Verified Company

Surrey, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

ADMINISTRATIVE ASSISTANT

Secretary-Treasurer's Department

The Surrey School District respectfully acknowledges that our schools reside on the traditional, unceded, and shared territories of Coast Salish peoples: The q̓ ícə̓ y̓
Katzie, the q'wa:n̓ƛ'ən̓
Kwantlen and the SEMYOME
Semiahmoo First Nations, who have been stewards of this land since time immemorial._

Surrey Schools values an inclusive school district, where equity is deeply embedded and diversity welcomed.

We are committed to creating and cultivating diverse, inclusive and barrier-free environments for all applicants, employees, students, and their families.

We work to continuously grow and improve our practices, celebrate our differences, and empower people to promote positive change in our communities.

Our identity, as Surrey Schools, is expressed in the shared values of openness, fairness and tolerance and recognize the importance of diversity of identity and thought.

We are an equal opportunity employer and welcome applicants from all backgrounds.

Surrey Schools, recipient of the BC Top Employers and Canada's Greenest Employer awards, is the largest school district in BC and the second largest employer in Surrey.

Spread across one of the fastest-growing cities in British Columbia, Surrey Schools provides quality education to over 77,000 students with 124 schools sites and a variety of other learning facilities, offering a broad range of innovative programs and services to support the learning of our students.

The Surrey School District team of approximately 13,000 employees works tirelessly every day to ensure that children are getting the best start they can, providing the preparation to be our leaders of tomorrow.

Reporting to the Manager, Policy and Governance, the successful applicant will be part of a team that provides confidential administrative support services to the Secretary-Treasurer's Department and the Board of Education.

The successful applicant will work closely with the Executive Assistant on the preparation of all board related materials and management of meetings.

Duties include preparation of board/committee packages, reports, correspondence, and presentations.

Attendance at board meetings is required as well as attendance at staff meetings to take minutes, transcribe and distribute meeting documentation to stakeholders.

Additional tasks include coordinating multiple calendars, maintaining records, making travel arrangements, completing expense claims and performance of general administrative and clerical duties.

Applicants will possess:

A diploma in Office Administration or equivalent.
A minimum of five years' administrative work experience at a senior leadership level.
Proficiency in Windows, MS Office Suite, and Adobe Acrobat.
Experience working with elected officials and/or public or private boards would be an asset.

This position provides direct support to executives and the Board of Education in the absence of the Executive Assistant.

A high level of expertise in all areas of office practice and procedures and the ability to work independently and prioritize time sensitive projects while maintaining discretion and diplomacy is essential.

This full-time position is based at the district education centre and _not_ at a school. Public Board meetings take place once a month in the evenings, and committee meetings may be scheduled after 4pm. Please note that after hours work will be required for attendance at board/committee meetings.

Note:
Successful applicants will be required to consent to a Criminal Records Search prior to employment. Only those applicants selected for interviews will be contacted. To all others, thank you for your interest.