Office Administrator - Kanata, Canada - KRP Properties

KRP Properties

Verified Company

Kanata, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Join Us at KRP Properties

Position Title:
Office Administrator - Maternity Leave - 12-month full-time contract (possible extension)**
About KRP Properties
It starts with an exceptional team of dedicated professionals, our unique tagline to offer "more than just space" and our undoubted "human approach" to what we do Team KRP is recruiting
Kanata North is an established hub for Ottawa's tech community, Canada's Largest Tech Park. This is where great talent works, lives, and plays. KRP is Kanata North's landlord of choice with a growing team of its own.

Unlike many commercial real estate enterprises, we offer a range of career paths that all contribute to the same goal of offering 'more than just space'.

Whether your skills revolve around leasing, construction, and development, or property management, we may have the right opportunity for you.

KRP Properties offers employees a wide range of company perks, a comprehensive benefit plan, and attractive compensation packages.

We also encourage our employees to participate in personal and professional growth opportunities in a flexible and fun work environment.

The Office Administrator will take an active role in ensuring that the office processes run smoothly. Contributing to the development and maintenance of office processes while collaborating with team members to boost productivity and efficiency.

To succeed in this role, the Office Administrator will be enthusiastic about helping others and possess exemplary judgment, effective communication skills, good organizational skills, and problem-solving abilities.

This role reports to the VP of Operations. Please note that this opportunity is for an in-office position at KRP's headquarters in Kanata North, ON. Some travel may be required from time to time.

Responsibilities:

The responsibilities of the Office Administrator include but are not limited to the following:

Support company operations by ensuring office systems remain well maintained and in exemplary operating condition;
Maintain document filing integrity throughout the organization;
Support and maintain company operations by managing communication, designing filing systems, administering supply requests, and overseeing other clerical tasks;
Provide other administrative support as necessary, including maintaining calendars, scheduling meetings, producing meeting minutes as appropriate for followup action items, conducting research, creating reports and presentations, etc.;
Supports and maintains the flow of company technological logistics including hardware and software management, IT / OT inventory, requests, and Asset Management system;
Liaise with IT service provider and administer daily company service requests;
Carry out mobile and VOIP phone system management;
Update company intranet, particularly internal training material, and learning pathways;
Support the preparation and implementation of the office budget and ensure accurate and timely reporting;
Track supplier invoices to match with billings for services;
Liaise with Human Resources to update and collect acknowledgment of company policies & procedures, onboarding / offboarding documents, and be involved in the orientation process;
Support the Joint Health & Safety Committee administratively;
Liaise with Occupational Health and Safety consultants as required;
Assist with planning office events in conjunction with the Social Committee;
Assist the Leadership Team with administrative and planning initiatives;
Administer support to the Property Management team with invoicing of the client parking system;
Lend supplementary support to the Property Management as required;
Complete any other duties as requested or required from time to time;
Deliver excellent service to customers through integrity, respect, and being resultoriented;
Effectively collaborate interdepartmentally to provide company clients with the highest level of customer service possible;
Continuously strive to live by the company values and mission while promoting the brand.

Qualifications & Attributes

A degree or certificate in Office/Business Administration and or equivalent working experience;
Two to Five years of relevant experience as an Officer Manager or Administrative Assistant
Proficiency with all Microsoft Office 365 Applications and Adobe Pro;
Excellent time management, organizational skills, and attention to detail, including the capacity to multitask and prioritize tasks while demonstrating flexibility and ability to work in a fastpaced environment;
Ability to work collaboratively in a team environment and/or independently;
Willingness to learn;
Confidence to make recommendations to all levels of the organization for development of improvements and efficiencies;
Exceptional interpersonal skills with a customer and employeecentric approach are a must to continuously strive to live by the KRP Values and Mission whi