Executive Coordinator - Toronto, Canada - Dream Unlimited

Dream Unlimited

Verified Company

Toronto, Canada

4 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Details

Description

Dream is looking for an Executive Coordinator
Dream is always looking for the best and brightest to join its thriving community. We are currently looking for an Executive Coordinator who will provide support to members of our Legal Team.

Who are you?

Are you smart, energetic, professional, and friendly? Do you always stay one step ahead, making your way through ambiguity and looking for ways to improve how things are done? If you're also detail-oriented, read on.

We want to hear from you.

You like people and people like working with you, and it shows in the relationships you build inside and outside an organization.

During your 3+ years of experience in executive support, you've become a pro at getting things done.

You're comfortable working in a corporate environment and you know always to stay professional and maintain a high level of confidentiality.

You have a knack for anticipating needs and adapting to fast-changing circumstances.

You use your common sense to make things happen and you consistently deliver top quality results, even in a fast-paced environment.

We want to find someone who will work hard and wants to learn, contribute, and have fun. In other words, we want you to fit in here.

This is a unique chance for you to take on challenging responsibilities, be a part of exciting new opportunities, and help our team achieve its goals.

Are you ready?

What will you do?
Below are some of the primary responsibilities you will be taking on in this role.

Administration and process of payments of Legal Bills and Insurance;
Monitor daytoday operations of legal department while ensuring deadlines are met;
Review incoming calls and correspondence, prioritize, and refer to the appropriate member of the Legal team;
Provide administrative support during Quarterly Board of Directors and Committee Meetings, Annual General Meeting and Management Meetings;
Preparation for vault/storage of legal files;
Completion of expense reports, purchase orders, as well as stationery orders;
Liaise with department managers, outside legal counsel as required;
Preparation and management of confidential files for the Legal Department;
Filing of commercial matters in binders and legal files, keeping system current;
Help maintain legal reference library (leases/contracts/prospectuses, etc.), ensuring materials are well organized and uptodate;
Develop and maintain coordinated filing system for legal and investor relations groups;
Maintain and organize task file system for the legal team, including task lists, and tickler system;
Preparation of correspondence and typing of agreements, prospectuses, legal documents, etc.;
Diarize and bring forward outstanding matters;
Conduct and followup deemed required on outstanding items; and
Manage tracking, monitoring and notifications for all current contracts.

What type of experience do you have?
These are only some of the things we'd like you to bring to the table.

You have at 3+ years of experience providing support to senior executives or working in either a law firm or an inhouse corporate law department;
You have impressive MS Office skills with Word, Excel, PowerPoint, Outlook, and Adobe;
Ability to work effectively and efficiently in a fastpaced environment;
Detail oriented with strong multitasking abilities;
You have good judgment, sound common sense and combine high energy with emotional maturity, tact, diplomacy, and the utmost discretion; and
You're ok with working overtime hours and being on call when it's needed to meet challenging and changing deadlines.

Who are we?

Dream is a leading developer of exceptional office and residential assets in Toronto, owns stabilized income generating assets in both Canada and the U.S., and has an established and successful asset management business, inclusive of $24 billion of assets under management across three Toronto Stock Exchange ("TSX") listed trusts and numerous partnerships.

We also develop land and residential assets in Western Canada.

While on the surface we may not seem that different from our competitors, it's our attitude and approach that truly set us apart.

We are guided by our entrepreneurial spirit; we seize unconventional opportunities and try new things, approaching every project with passion and purpose.

We care about our employees.

We want everyone to have a rewarding career and to work and have fun with people they like, so we provide exciting work opportunities, open work environments, and fun events.

Once you join us, it won't take long to figure out why your colleagues like it so much here.

Thanks for reading all the way through We can't wait to meet you.