Building Systems Coordinator - Ottawa, Canada - Ottawa Community Housing

Ottawa Community Housing

Verified Company

Ottawa, Canada

4 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Ottawa Community Housing Corporation (OCH) is a landlord who provides 15,000 homes to 32,000 residents including seniors, parents, children, couples, singles and persons with special needs within many communities across the City of Ottawa.

As the largest social and affordable housing provider in Ottawa and the second largest in Ontario, we manage two-thirds of the City's social housing portfolio.

But we are no ordinary landlord.

We are partner, supporter, and cheerleader in the lives of some 32,000 residents who live in affordable and social housing in Ottawa.

Through our vision, mission and values, OCH provides homes that link people in need to supports and services that can help them lead healthy, safe and fulfilling lives.

Call Centre, maintenance and community safety services are available to the tenants 24 hours a day, 7 days a week.

While we are a non-profit organization, funded by and operating at arm's length from the City of Ottawa, OCH operates a lean, high-functioning business model, with a social purpose that is well regarded across the social housing sector in Canada and abroad.

The work we do at OCH enables our tenants to fully participate in the socio-economic opportunities of the City. By joining our team, you will play a vital role in the development of safe and healthy communities. Together, we build homes and communities that embrace diversity inclusion.

At OCH, we strive to represent the diversity present within the communities we serve.

We are committed to engaging employees in creating a workplace culture of inclusion and belonging, where everyone can bring their authentic selves to work and feel valued.

Our employees come from all different backgrounds, age groups, sexual orientations, speak a multitude of languages, and share different experiences and perspectives.

We would not have it any other way.

We are proud because every day we make a difference

SCOPE OF POSITION

The Building Systems Coordinator reports to the Manager, Asset Management Operations, and is a member of the Asset Management Team.

The Building Systems Coordinator coordinates preventative maintenance programs on assigned building systems for the entire portfolio, completes inspections, evaluations, estimates, reports and provides technical advice as required.

The Coordinator works in collaboration with the Property Managers and other stakeholders in a team approach to service delivery.

SUMMARY OF DUTIES AND RESPONSIBILITIES

Coordinates and inspects the work of contractors under the provisions of assigned contracts, issues work orders, identifies and recommends solutions to resolve concerns
Prepares contemplated change orders and letters of default for consideration by Manager, Asset Management Operations
Issues work orders and coordinates emergency repairs or replacements under purchasing policy guidelines
Requests cost estimates and quotes for services, materials or equipment
Completes field inspections and checklists and ensures that deficiencies are identified, reported and followedup as required.
Maintains an inventory of asset components and other relevant data, and prepares recommendations for selection of materials and components
Maintains OCH standards and updates maintenance operation manuals and the technical records database
Reviews invoices and confirms satisfactory completion of contract and completes post contractor evaluations and warranties
Provides technical advice, responds appropriately to stakeholder inquiries and complaints and works in collaboration with all staff in a team approach to client service delivery
Liaises with external agencies to recommend best practices
Participates in the development of the annual, 5 year, and 30 year capital works plan by supporting life cycle analysis, condition assessments and associated estimates
Seeks to maximize building system efficiencies through the development of maintenance practices, service strategies and contracts
Participates in the development and maintenance of an energy and sustainability program
Assists in the preparation of scopes of work, and tender documents
Assists in the development of Requests for Proposal and Terms of Reference and participates in the selection process
Works in accordance with Occupational Health and Safety Legislation and OCH policies and procedures
Identifies new code and bylaw requirements related to buildings and their systems
Uses appropriate tools and fleet vehicle to complete daily activities
Represents OCH in a positive manner and treats all work related contacts with respect and courtesy

QUALIFICATIONS/EXPERIENCE

This position requires a postsecondary diploma in mechanical/electrical engineering systems or in an applicable technical discipline. Electrical background preferred.
A minimum (5) years of experience in building systems with responsibility for contract management for deliverable services, monitoring and control of cost and schedules.