Graduate Studies Receptionist - Halifax, Canada - Dalhousie University

Dalhousie University

Verified Company

Halifax, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Position Details:

Department/Unit

Location

Posting Number

Employee Group

Position Type

Duration of Contract (if applicable)

Employment Type

Full-time Equivalency (FTE)

Salary
- $ $25.45 per hour ($34,106- $43,017 per annum, 32.5 hours per week)

Classification

Provisional Statement

This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.

About Dalhousie University

Dalhousie University is Atlantic Canada's leading researchintensive university and a driver of the region's intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purposedriven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

Dalhousie Faculty of Graduate Studies (FGS) is the premier Maritime location for advanced study with over 3,500 graduate students in a researchintensive environment who can choose from over 95 Master's degrees and more than 45 Doctoral programs. Students learn with top professors in their fields; experts who are recognized across Canada and the world. Reporting to the Office & HR Administrator, the Receptionist will provide reception and general clerical support services to the FGS team, greeting a wide variety of visitors.

Key Responsibilities

Address routine and general inquiries related to admissions, program and course registration, funding and other business functions. This will require a thorough awareness of FGS regulations and upcoming deadlines and events.
Receive visitors arriving for meetings with Deans, Associate Deans or other staff, inform the receiving party, and escort the visitor to appropriate meeting space.
Record receipt, movement and status of various files and documents in a logical and accessible manner, often with the use of Microsoft Excel.
Perform routine office duties such as mail distribution, courier arrangements, key signouts, scan and distribute documents, order office supplies, arrange office equipment service and maintenance.

Note

Due to operational requirements, the successful applicant is required to work inperson on campus.

Required Qualifications

Business/Office Administrative diploma with approximately one to two years of related work experience (or equivalent combination of training and experience).
Proficiency in MS Office (Word, Outlook and Excel).
Solid clientservice, teamwork and communication skills.
Must demonstrate excellent recordkeeping and time management.
Demonstrated ability to work independently in a busy office environment while maintaining accuracy and attention to detail.

Assets

Previous experience with Banner and/or familiarity with university and academic regulations and processes.

Job Competencies
Respect & Inclusion

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program._

Application Consideration

Diversity Statement