Executive Assistant - Toronto, Canada - Royal Bank of Canada

Royal Bank of Canada

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Come Work with Us
At RBC, our culture is deeply supportive and rich in opportunity and reward. You will help our clients thrive and our communities prosper, empowered by a spirit of shared purpose.

Whether you're helping clients find new opportunities, developing new technology, or providing expert advice to internal partners, you will be doing work that matters in the world, in an environment built on teamwork, service, responsibility, diversity, and integrity.

Job Title
Executive Assistant

What is the opportunity?

In this role, you will play a critical role by providing direct support to the Vice-President, Merchant Solutions and the Vice-President, Enterprise Partnerships.

In addition, you will collaborate with RBC Leadership, senior management teams and business partners on behalf of the Vice-President, Merchant Solutions and Vice-President, Enterprise Partnerships, follow-up on action items, maintain calendars, coordinate travel arrangements, facilitate department events, maintain and organize files.

What will you do?

Act as the key contact for the Vice-President, Merchant Solutions and Vice-President, Enterprise Partnerships
Calendar management including prioritizing scheduling and managing conflicts; provide support in organizing meetings, video and in person meetings (book meeting location and equipment resources).
Set up and coordinate business planning sessions, town halls, staff meetings, management meetings, biweekly management team meetings and oneonones with direct reports.
As required, follow up on any agenda items or deliverables including coordination with facilitator and presenters to deliver materials in a timely manner.
Support the overall objectives of the senior management teams with the coordination of meeting planning and materials, including providing administrative support, organizing of team meetings, events and help with town hall meetings, etc.
Coordinate travel and hotel arrangements for the Vice-President, Merchant Solutions, Vice-President, Enterprise Partnership, and respective teams, as needed.
Maintain vacation schedule and uptodate records for the executives and their direct reports within Workday.
Prepare expense reports ensuring accuracy and adherence to policies ensuring expense reimbursement is within the expense report guidelines; validate expense reports prior to approval.
Proactively seek opportunities to provide additional value to ensure all established deadlines/commitments are met.

What do you need to succeed?

Must have:

5+ years working with Executives (Vice President & above).
Technically savvy; highly proficient in Microsoft Word, Power Point, Excel, Outlook.
Excellent verbal and written communication skills.
Excellent interpersonal skills, diplomacy, tact, positive cando attitude.
Outstanding time management and organization skills.
Experience with Human Resources tool, Workday.

What's in it for you?

Ability to make a difference and lasting impact
Work in a dynamic, collaborative, progressive, and highperforming team

Job Summary
Provides administrative support and coordination activities for a team of people. With extensive knowledge of the job and policies/practices, performs a wide range of advanced administrative/operational assignments.

Address:

TORONTO, Ontario, Canada

City:

CAN-ON-TORONTO

Country:

Canada

Work hours/week:

37.5

Employment Type:

Full time

Platform:

Personal and Commercial Banking

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

Application Deadline:

Inclusion
and Equal Opportunity Employment
At RBC, we embrace diversity and inclusion for innovation and growth.

We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work.

We are taking actions to tackle issues of inequity and systemic bias to support our diverse talent, clients and communities.

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