Administrative Assistant Ii - Toronto, Canada - The Cadillac Fairview Corporation Ltd

The Cadillac Fairview Corporation Ltd

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Role impact:

To support a number of management staff in administrative tasks such as but not limited to, invoice processing, accounts payable & accounts receivable tracking, preparing and distributing documentation and reports, purchase order and tenant chargeback support, sales tracking, issuing pass cards, while also prioritizing workload and completing on an accurate and timely basis in order to ensure management have the relevant materials required to operate their specific areas of the business.

What you will deliver:

Provide AR support by tracking tenant chargebacks and associated administration;
Maintain the departmental purchase order system by reviewing purchases, coding and/or invoicing appropriately, and issuing Purchase Order numbers to ensure accurate General Ledger account coding and appropriate purchasing;
Ensure accurate and timely processing (manual and electronic) and filing of accounts payable documents by reviewing material for appropriate coding, approvals and inputting to the system in order to provide departments with current and accurate expense information for the purposes of variance reporting and budget preparation;
Collect sales data as needed and follow up with clients to ensure monthly sales reports are accurate and generated in a timely manner;
Prepare written documentation such as, but not limited to, correspondence, reports, statements and agreements on a timely and accurate basis to ensure management have all documentation needed to support their specific projects;
Provide and maintain courteous, professional and efficient service to internal and external clients and business associates by responding to requests for information and redirecting inquiries beyond own scope of expertise in order to maintain good levels of customer service;
Support Manager, Tenant relations with tenant communications;
Track key dates and deadlines for various agreements, projects and permits, maintaining records and updating as needed;
Provide and maintain courteous, professional and efficient service to internal and external contacts by responding to requests in collaboration with the management team;
Miscellaneous pass card duties as needed, including programming, scheduling and reporting;
Recommend and implement enhancements to current procedures that will improve operational effectiveness;
Support receptionist duties as needed;
Other duties as assigned.

What your strengths are:

A team player with strong interpersonal skills
Strong communicator, verbal and written
Detailoriented and focused on accuracy
A multitasker, quick learner, and can work independently in a fastpaced environment
Excellent with time management and organizational skills
Analytical with good problem solving skills
Customerservice focused
Able to interact at all organizational levels with tact and diplomacy

What you need to succeed:

Grade 12 or equivalent
Certificate/diploma in Office Administration an asset
Minimum 3 to 5 years related work experience
Real Estate/Property management experience an asset
Computer literate and fully proficient in Microsoft Word, Excel and PowerPoint
Solid organizational and prioritizing skills
Strong research and analytical skills

Why you should join us:

At Cadillac Fairview we have been transforming communities for over 50 years. We are so much more than our properties. We are building leaders at all levels.

We offer the challenge of interesting work, a great organizational culture, the opportunity to collaborate with the best in the business, and support for your growth and development.

We reward values-based behavior and superior results with a competitive rewards package that includes best-in-class benefits and pension. Imagine a place where you can make a difference

At CF our everyday actions and critical business decisions are guided by our CF Values.

Achieving results is naturally important for us and we achieve results through behaviours that are consistent with our CF Values.

Are you someone who believes in our values?
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Aim Higher - we strive to exceed expectations
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Own Your Expertise - we empower ourselves and each other
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Collaborate Effectively - we bring the right people together to get the right results
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Engage with Empathy - we objectively consider the needs of others
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Embrace Change - we drive, learn from, and adapt to change

At CF you'll join a diverse community and award-winning team where your talent and commitment to excellence are welcomed, valued and respected.

We're ready to meet you there - are you?
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