School Administrator - Ottawa, Canada - Carleton University

Carleton University

Verified Company

Ottawa, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Duties and Responsibilities:

The School Administrator is responsible for the efficient administrative operation of the School working collaboratively with the Director, but with mínimal supervision from the Director.

The School Administrator position carries responsibility for a wide variety of tasks including:

financial administration, staff workload balancing and supervision, timetable preparation, academic calendar changes, assisting with admissions and registration, advertising and creating contract instructor contracts, supporting the Director as well as looking after physical space allocations, ensuring equipment needs for the School are addressed, raising or responding to health and safety concerns, organizing events and overseeing communications within the School.

The School Administrator must balance ongoing activities that at times may have competing deadlines.

Qualifications:

The incumbent must possess the following qualifications:

The ability to take responsibility, lead a team of staff, ensure work is equitably divided and carried out well.
Strong organizational skills are necessary as well as the ability to prioritize tasks
Must maintain the ability to work and support the Director and the faculty and staff of the School.
Able to work collaboratively with other staff across the Faculty of Public Affairs and with staff across the university.
Able to communicate effectively with faculty, students, staff, and the community.
Ability to fulfill all duties in a conscientious manner.
Must possess a clear understanding of administrative and office procedures, financial administration, and health and safety.
Strong problemsolving and interpersonal skills are essential.
The ability to work under pressure, good judgment, initiative, resourcefulness.

Education and Experience:

The above is normally acquired through:

The completion of a university degree. Some business or management training courses would be preferred. Equivalencies will be considered.
At least 5 years of university experience including experience with both the administrative and academic parts of the university.
Undergraduate and/or Graduate administrator experience preferred.
Supervisory experience preferred.

HR Note:

Carleton University and CUPE 2424 are currently completing a joint job evaluation and pay equity project.

The University and the Union are working together to describe the skills, effort, responsibilities and working conditions associated with every CUPE 2424 job, including this one.

As a result, the job description that is currently associated with this posting (for recruitment purposes) may be revised to reflect the actual duties captured in the new job descriptions.

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications.

Please note that applicants may be required to complete an employment test as part of the selection process for this position.

Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements.

Arrangements will be made to accommodate your request in a timely manner.

Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength.

We welcome those who would contribute to the further diversification of our University including, but not limited to:

women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.