Executive Assistant - North York, Canada - Royal LePage Realty

Royal LePage Realty

Verified Company

North York, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Top Pre-Construction Real Estate Team is seeking an Executive Assistant

Must Have Minimum of 1 Year of Real Estate Experience

The right person will:

Have experience working in a highvolume real estate office
Be highly organized ensuring tasks are completed on time
Enjoy working in a fastpaced environment
Possesses strong communication skills (both written and spoken)
Be adaptable to changes on the fly
Be proficient with Excel and Google Sheets
Have excellent attention to detail
Bonus if you're familiar with marketing software and CRM systems (Follow Up Boss, MailChimp, etc.)
Have a car and valid driver's license

Duties and Responsibilities include:

Coordinate worksheets and referral forms for agents and organize on google sheets and dropbox
Edit and maintain project marketing on dropbox (Adobe Acrobat, Excel, Word)
Complete and maintain accurate records of Trades / Deal Sheets
Commission follow up from builders and coordination of cheque delivery to our office
Help complete postsale paperwork (Buyer Representation Agreement, Fintrac, etc.)
Prepare, send, and organize paperwork for listings, rentals, and sales and upload to MLS
Update Deals spreadsheet daily to track mortgage preapprovals, coop agreements, accuracy of trade sheet, invoice status, etc.
Create Spreadsheets to track inventory allocation and sales progress
Upload sales and listing paperwork to brokerage software

Required Skills:

- **Must be proficient with Microsoft Office and Google Suite (Sheets, Docs, etc.)