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Admin Assistant/receptionist - Surrey, Canada - Allteck Limited Partnership

Allteck Limited Partnership

Verified Company

Surrey, Canada

1 month ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Allteck Limited Partnership is an electrical utility contracting company, and a leader in specialized services for the high voltage electric power industry.

Allteck's expertise ranges from design and installation to maintenance and repair of high voltage infrastructure. Our proven track record is a direct reflection of our commitment to the highest safety standards in the industry.

As a subsidiary of Quanta Services, a group of companies known as the leader in integrated infrastructure solutions, we are part of a global network working throughout North America, Latin America and Australia.

We have regional offices spanning Western Canada with a workforce of 350 professionals and tradespeople strong.

Corporate stability, equal opportunity, excellent salaries and benefits in a culture that embraces growth through training and education, are just a few things that make working at Allteck so great.

We offer benefits, 3 weeks paid vacation, a health and wellness initiative and much more

Allteck is seeking an Administrative Assistant/ Receptionist to join our team

Role:

The Administrative Assistant, reporting to the Executive Assistant, will be the first point of contact for visitors and callers to our Corporate Head Office.

This role will be responsible for a wide variety of administrative duties in support of our Head Office Team, including our Senior Leadership and Executive Management.

Responsibilities:

Perform all duties required while fostering a positive team environment that is focused on exceptional service for both internal and external clients.
Present a positive and professional image of the organization to all visitors, suppliers, telephone inquiries, and other interactions
Manage switchboard by screening incoming calls and forwarding to the appropriate departments, or taking messages when required
Help maintain workplace security by issuing, checking, and collecting badges, maintaining visitor logs and directing clients as needed.
Refer all inquiries to the appropriate individuals, divisions, or departments across the organization.
Administer and manage inbound/outbound mail and couriers.
Work with our IT department to maintain all office equipment such as copiers, printers, and postage machines.
Ensure reception, meeting rooms, coffee stations and kitchen areas are maintained and kept in tidy and presentable manner and have all necessary supplies.
Maintain the stationery supply room by keeping supplies stocked at the proper levels and the room neat and tidy.
Complete Visas, personal expenses, receipts, and other accounts payable functions as required.
Monitor and manage corporate shared inboxes.
Assist with the coordination of meetings, seminars, workshops, special projects, and staff events.
Performing other related duties, as assigned
7:30am 4:00pm

Education, Training and Experience:

Grade twelve education and one to two years of recent related experience, or an equivalent combination of education, training, and experience.
Administrative postsecondary training or Administrative Professional Certificate is considered an asset.
Experience working with executive and senior management is considered an asset.

Skills and Abilities:

Excellent written and verbal communication skills with all levels of the organization
Superior telephone manners and customer service skills
Ability to contribute positively to the team as well as the entire organization
Knowledgeable and proficient use of computers (PC) and computer software programs (Microsoft Suite, including Word, Excel & Teams)
Ability to work independently and in cooperation with others
Ability to operate office related equipment
Strong time management and organizational skills
Strong attention to detail
Willingness to jump in to help other departments as needed
Ability to work in a high paced environment
A forward thinker with strong problemsolving skills and the ability to think outside the box
Ability to adapt to an everchanging environment
Marketing experience an asset