Administrative and Financial Assistant - Toronto, Canada - University of Toronto

University of Toronto

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:03/13/2024

Req ID: 36522

Faculty/Division:
UofT Scarborough

Department:

UTSC:
Student Life & Intnl Student Centre

Campus:
University of Toronto Scarborough (UTSC)

Position Number:

Description:

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe.

Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities.

The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The Office of Student Experience and Wellbeing's Student Life & International Student Centre offers exciting programs, cultivates strong communities and provides opportunities that enhance the student experience outside of the classroom while committed to creating an inclusive and welcoming environment.

Through our work and partnerships, every student will have the opportunity to actively participate in university life; find connection, community, and friendship; encounter new ways of thinking and being in the world; and experience leadership, independence, and success.

Your opportunity:

As the Administrative and Financial Assistant, you will be working under the direction of the Manager, Budget and Operations to assist with the day to day operations within the Office of Student Experience and Wellbeing.

You will provide front-line services by answering inquiries and providing information to students and visitors; identifying students in crisis and referring them to appropriate resources/contacts and assisting with the organization and implementation of special events.

In addition, you will be responsible for supporting financial and accounting tasks such as preparation of expense reimbursements, debit memos, purchase requisitions/orders, payment of invoices, bank deposits, reconciling accounts and monthly statements and ensuring compliance with the University's Guide to Financial Management.

Your responsibilities will include:

Acting as the first point of contact for general enquiries (e.g. responds to walkin enquiries at front desk and redirects as appropriate)
Writing routine documents and correspondence
Scheduling appointments, booking rooms (e.g. arranging logistics for events) and arranging appropriate accommodations
Maintaining information on digital platforms
Generating reports (e.g. formats data for reports and presentations)
Preparing accounts payable according to the University Guide to Financial Management (e.g. preparing/recording journal entries, expense reimbursements, deposits, purchase orders, approving invoice payments)
Reconciling accounts and purchasing card statements (e.g. matching source document information to records in Financial Information System, verifying supporting documentation accompanies financial records for processing)
Liaising with vendors to coordinate services and resolve issues

Essential Qualifications:

Advanced College Diploma (3 years) in business, accounting or related field or combination of equivalent education and experience
Minimum three (3) years of related administrative and financial experience in a postsecondary or related student affairs work environment
Intermediate proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)
Excellent interpersonal, customer service and organizational skills
Excellent communication skills (oral and written)
High level of sound judgement, tact and handling of confidential information
Ability to prioritize and maintain a high level of accuracy and attention to detail
Demonstrated ability to respond and refer individuals to appropriate resources in crisis situations
Must show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment

Assets (Nonessential):

Experience with Student Information Systems and/or
Knowledge of the University of Toronto services, residences and structure

To be successful in this role you will be:

Approachable
Organized
Problem solver
Resourceful
Tactful

Notes:

This is a term opportunity until
April 2025:
A full job description is available upon request from the UTSC HR Office.

Closing Date: 03/22/2024, 11:59PM ET

Employee Group:

USW

Appointment Type:
Budget - Term

Schedule:
Full-Time

Pay Scale Group & Hiring Zone:

Job Category:
Administrative / Managerial

Recruiter:
William Guevarra

**Lived Experience Statement