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    Administrative Assistant - Montreal, Canada - Patty Xenos Design Inc.

    Patty Xenos Design Inc.
    Patty Xenos Design Inc. Montreal, Canada

    4 weeks ago

    Default job background
    Description

    FRANCAIS

    QUALITÉS ET APTITUDES RECHERCHÉ

    · Grand professionnalisme axé sur service à la clientèle.

    · Capacité a respecté les priorités et délais.

    · Entregent et facilité à communiquer.

    · Excellent sens de la planification et d'initiative.

    · Maitrise du Français et de l'Anglais parlé et écrit.

    · Compétences MS Office, Word, Outlook, Power Point et en particulier, Excel.

    · Connaissance de Microsoft Team et les applications s'y rattachant.

    SOUTIEN A LA PRÉSIDENTE : (50% de l'emploi du temps)

    · Gestion l'agenda et correspondance.

    · Assister et planifier les présentations lors de réunions.

    · Coordonner les déplacements etc.

    RÉCEPTION : (30% de l'emploi du temps)

    · Répondre au téléphone et accueillir les clients avec un service 5 étoiles.

    · Assurer le roulement de fournitures de bureau et faires des courses.

    · Gestion des correspondances (courriel et lettres etc.)

    ASSITANCE : (20% de l'emploi du temps)

    · Soutien aux demandes de l'équipe de design, recherche de fini et correspondre avec les représentants.

    · Préparer rapport de suivi des achats pour les clients, compiler et valider les budgets.

    · Gérer les achats et faire des bons d'achat pour les clients.

    ___________________________________________________

    ENGLISH

    QUALITIES AND SKILLS REQUIRED

    · Great professionalism focused on customer service.

    · Ability to meet priorities and deadlines.

    · Interpersonal skills and ease of communication.

    · Excellent sense of planning and initiative.

    · Fluency in spoken and written French and English.

    · Skills in MS Office, Word, Outlook, PowerPoint and, in particular, Excel.

    · Knowledge of Microsoft Team and related applications.

    SUPPORT TO THE PRESIDENT: (50% of the schedule)

    · Diary management and correspondence.

    · Assist and plan presentations for meetings.

    · Coordinate travel etc.

    RECEPTION: (30% of the schedule)

    · Answer the phone and greet customers with 5-star service.

    · Ensure the turnover of office supplies and run errands.

    · Management of correspondence (email and letters etc.)

    ASSISTANCE: (20% of the schedule)

    · Support requests from the design team, search for finishes and correspond

    with representatives.

    · Prepare purchase tracking reports for clients, and compile and validate budgets.

    · Manage purchases and issue vouchers for customers.

    Job Types: Full-time, Permanent

    Schedule:

    • 8 hour shift
    • Day shift
    • Monday to Friday

    Supplemental pay types:

    • Bonus pay

    Application question(s):

    • Are you comfortable speaking and writing fluently in French and English?

    This is a required skill.

    • Do you live in or near Montreal, Canada?

    We require that all employees work in person at our office location.
    Remote working is not accepted at this time.

    Work Location: In person


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