Project and Facility Services Coordinator - London, Canada - London and Middlesex Community Housing

London and Middlesex Community Housing

Verified Company

London, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Posting:
Project and Facility Services Coordinator Temporary (Asset Management)

WAGE RANGE:
$26.02 to $29.58 per hour

CLASSIFICATION:
Band 4

POSTING DATE:
December 1st, 2023

CLOSING DATE:
December 15th, 2023

location: 1299 Oxford street E., Unit 5C5, London, ON

competition:
hours of work: 8:30am - 4:30pm, monday to friday

This posting is for one (1) PERMANENT full-time position

Who We Are:
London & Middlesex Community Housing (LMCH) provides 3,282 housing units across 32 properties to more than 5,000 people.

Those who call LMCH home are a diverse cross-section of individuals including families, seniors, adults, and new Canadians, all of whom are living with limited income.

At LMCH, we believe that housing is the foundation of a better tomorrow.

Mission:
LMCH provides and maintains homes in a safe and supportive

environment to meet the needs of the people we serve in our communities.

Vision:
LMCH envisions healthy homes and communities in London and Middlesex. Leading by example, LMCH will help make a difference and positively impact lives using housing as the foundation.

LMCH Values:

WE CARE

Collaboration

Commitment

Accountable

Accessible

Respect

Responsive

Equity

Excellence

1.

PURPOSE OF THE JOB:

This unionized position will support Asset Management in the delivery of construction, restoration, project management methodologies, administration, and procurement.

The objective is to enhance the capabilities of the department in the following key areas:

Assist the Asset Management Team with the implementation of project management methodologies throughout the life cycle of the project.
Project close out.
Support procurement of construction services through cooperation with LMCH Procurement department.
Administrative functions including but not limited to filing, maintaining project records, tracking of financials etc.
Supporting departmental communication through drafting notices to internal

- and external stakeholders, meeting minute taking and other related duties.

The role will be based in the main office, but travel to sites in the London will be required frequently.

2.

KEY DUTIES/RESPONSIBILITIES:

Administer, coordinate, and support the tender process.
Maintain all contract files for Construction projects.
Prepare and administer communication materials for projects to tenants.
Liaise with contractors and setup site review meetings.
Assist Asset Management Team with coordination and project updates.
Assist in the contractor hand over, preparing signed off scope documents and maintaining these items in wellorganized filing system.
Liase with other LMCH employees on unit take over and unit completion.
Schedule meetings and prepare documents and minutes.
Assist with the issuance of contracts, purchase orders, letter of tender awards and regrets.
Ensure that appropriate payment certifications are on file and statutory declarations are attached when appropriate.
Ensure that each project has an appropriate administration file system.
Record invoices and assist in the preparation of financial tracking documents.
Collect, record, and monitor Contractors and Consultants WSIB Certificates of Clearance and Liability Insurance to ensure continuance of operational functions.
As required, retrieve drawings & project documents from Capital Work's archives.
Conduct various surveys, prepare spreadsheets for analysis, do research (books & Internet) on code & municipal requirements, product literature, company web sites, legislation.
Other assigned duties.

3.

EDUCATION, EXPERIENCE, & QUALIFICATIONS:

Postsecondary diploma or certificate.
Two to three years' experience in a related field.
Knowledge of applicable legislation, including but not limited to the Housing Services Act, Residential Tenancies Act and the City of London Housing Division Notices and local policies.
Computer literacy, including effective working skills of MS Word, Excel, Outlook and Yardi software.
Excellent communication, interpersonal, relationship building, and customer service skills.
Ability to read construction contracts, specifications, Arch. Mechanical and electrical drawings.
Strong attention to detail and a high degree of accuracy.
Ability to record meeting minutes and proofread to ensure accuracy.
Knowledge of construction/technical and legal terminology/methods; contract administration including policies, regulations and procedures related to the tender process considered.

4.

WE CARE PHILOSOPHY:

The incumbent contributes and supports the overall culture and working environment of the agency by:

Working knowledge of cultural, social and demographic patterns relating to vulnerable priority populations.
Knowledge of and commitment to harm reduction and low barrier service.
Committed to work in an interdisciplinary, diverse setting.