Payroll Officer - Red Deer, Canada - Red Deer Polytechnic

Red Deer Polytechnic

Verified Company

Red Deer, Canada

2 weeks ago

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Sophia Lee

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Position Information

Position Title

Payroll Officer
Position Summary
Grow your career as a payroll professional at Red Deer Polytechnic Currently, we are seeking an Payroll Officer to join our People & Culture Team, which provides service and support to more than 950 semimonthly paid salary and hourly employees. #IND #payroll #hiring #reddeerpolytechnic #highereducation #peopleandculture #team
Position Responsibilities
Your responsibilities will include the following:

Employee Contract Submissions

Advises contract letter issuers in the creation and development of employment contract letters for employees
Ensures that all employment contract requests and letters are complete, consistent, accurate, and in accordance with data standards before accepting
Reviews electronic employment contract submissions for accuracy of classification and position information
Performs calculation of Part-Time salaries and retroactive pay for all employees and calculation/authorization of Full Time Equivalent for Faculty Professional Development
Applies Collective Agreements and analyzes personnel employment history to ensure employment contracts are issued in adherence to collective agreements, legislative requirements, and other Red Deer Polytechnic policies and procedures, and for analysis and entry of future dated employee record salary/deduction updates

Employee Records

Creates new Employee Records in database and responsible for accurate input of name and demographic information in compliance with RDP Data Standards
Enters employment information and salary/earnings on employee records, ensuring accuracy of salary, classification, vacation and premium pay
Applies employment contract, direct deposit, and statutory deductions to database for payroll processing

Payroll Processing and Functions

Maintains, manages, and ensures the workflow produces accuracy of payroll records, functions, reports, documentation and requirements
Completes audit and reconciliation of the payroll prior to payroll transmission and validate confirmed reports
Processes all monthly remittances issued out of payroll liability accounts regarding employee withholdings, and reconciles to deduction payroll registers, and provides the required reporting

Contract Training and Orientation

Coordinates and provides orientation and ongoing training for electronic contract issuers with regard to electronic employment contract process, data standards, and collective agreements
Develops training manuals and training process sheets for new users

Research and Testing

Responsible for collection of information and initiating strategies for increased automation and efficiencies for payroll processing and for data maintenance and reporting
Tests new methods or features resulting from upgrades to Banner or Service Canada (Employment Insurance) software, for implementation of enhancements to information systems
The job description for this position is currently under review._

Required Qualifications

Two years of postsecondary training, completion of a community college certificate or equivalent of Business Administration Diploma
Payroll Compliance Professional (PCP) designation
Over three years related experience in Payroll, Human Resources and Benefits
Skills and knowledge acquired within a large organization, within a multiunion environment, and preferred knowledge of operations of a postsecondary institution; typically obtained through a combination of formal education and 3 to 5 years of solid relevant experience
Knowledge of Employment Standards Legislation, calculation rules for CPP/EI, Income Tax, Completion of various government forms (e.g. ROE)
Knowledge and experience of processing and uploading of data to Service Canada for ROE's
Knowledge of components of a payroll cheque including ability to understand and calculate gross taxable income, statutory deductions, taxable benefits and general payroll deductions
Knowledge and experience working within a computerized payroll and benefit environment
Knowledge of Database processing functions
Maintains current payroll designation by completing the required number of hours of professional development each year as determined by the professional development and certification department of the National Payroll Institute. (Currently, 14 hours per year for Payroll Compliance Professional)

Preferred Qualifications

Knowledge and expertise in electronic contract submission for the purposes of orientation and staff training
Knowledge and experience of payroll and benefit processing procedures for semimonthly payroll
Knowledge and experience of payroll transmission to the financial institution
Knowledge and experience of payroll data analysis for reporting purposes related to staffing and budget

Salary or Hourly?