Executive Assistant/office Manager - Toronto, Canada - KEV Group

KEV Group

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

About KEV:

KEV Group is an enterprise SaaS company providing online payment and accounting software to simplify student activity fund management in schools.

KEV's easy
- to-use web-based software automates the collection, disbursement and management of student funds, thereby reducing the time it takes to receive and account for all school activity fees and increasing the time teachers can spend on education. The company is based in Toronto, with offices in the US. KEV is a portfolio company of Serent Capital, a leading middle market private equity firm focused on high growth technology businesses.

Why Join KEV?

Work in an industry that benefits children, parents and schools
Do meaningful and purposedriven work, and make a real impact
Join a quickly growing organization with real opportunity for learning and growth
Passionate and accessible leadership team that cares about people, personally and professionally

About The Role:

KEV Group is looking for an Executive Assistant/Office Manager to act as an administrative and personal assistant to our CEO.

In addition, this individual will oversee the day-to-day management of our North York office and administrative assistance to other members of the ELT on an as-needed basis.

_ Please note, this role will be required to be in-office at our location in North York 5 days a week._

What You'll Do:

Effectively and proactively manage the CEO's calendar and their relationship with internal and external stakeholders
Make informed decisions to prioritize and maximize their daily schedule, while identifying and communicating any prioritization issues or conflicts
Organize and prepare meetings, including agenda and deck preparation and creation, taking meeting minutes and circulating with senior Executive Team Members to ensuring high degree of transparency, information/data accuracy and aligned communications
Manage the North York office, providing general office administrative support including processing invoices, expenses and reimbursements and managing office supplies and equipment.
Troubleshoot and/or escalate physical office and administrative issues
Create, prepare, and organize internal and external correspondence and presentations
Review all documents, reports, and correspondence prepared for executive signature for format, content, grammar, spelling and make edits as necessary
Alignment of calendars, booking and preparation of rooms, travel and accommodations as required
Set up and maintain various reports, running reports and forecasting as well as report consolidation and presentation in various formats
Provide administrative support as needed to the other members of the ELT
Other duties as assigned

What You'll Need:

Postsecondary education is required
At least 7 years of experience as an Executive Assistant with experience supporting senior executives (C-Suite) from both an administrative and personal perspective
Previous experience working in a highly confidential and fastpaced environment
Solid knowledge of MS Office 365 including Word, Teams, Excel, PowerPoint, and Outlook
Excellent verbal and written communication skills
Ability to prioritize tasks according to importance and urgency
Professional, adaptable, resourceful and proactive
Strong organizational skills, ability to multitask and strong attention to detail.
Project management skills
Strong problemsolving and decisionmaking skills
Commitment to providing an exceptional experience for employees and other stakeholders within a challenging and exciting environment

We Offer:

Competitive salary
Comprehensive health and dental benefits
Professional development opportunities
Continuing Education
Casual Office
Snack packed kitchen
Great colleagues and collaboration

This job description indicates the general nature and level of work expected.

It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required by the incumbent.

Incumbent may be asked to perform other duties as required.

KEV Group is pleased to accommodate individual needs in accordance with the Accessibility of Ontarians with Disabilities Act, 2005 (AODA), within our recruitment process.

If you require accommodation at any time throughout the recruitment process, please speak with Human Resources or the hiring manager.

KEV Group is an equal opportunity employer who agrees not to discriminate against any employee or job applicant because of race, color, religion, national origin, sex, physical or mental disability, or age.

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