Executive Receptionist and Hospitality Assistant - Calgary, Canada - McMillan LLP

McMillan LLP
McMillan LLP
Verified Company
Calgary, Canada

1 month ago

Sophia Lee

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Sophia Lee

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Description

Your Next Opportunity

  • Would you like to be a part of Canada's leading and progressive Business Law firm? _


McMillan has an exciting opportunity as an
Executive Receptionist and Hospitality Assistant as part of our
Calgary Hospitality & Concierge Services team
. As a member of the lively team, you will play a key role in ensuring all meetings, events and operations run smoothly while setting the stage for five-star client service.


What You'll Do


Reporting to the Calgary Office Manager, in conjunction with the Supervisor, Hospitality and Concierge Services, you will have a dynamic role and support a well-established and newly renovated Client Centre as well as assist with events in the office and offsite for both external and internal clients.

This includes supporting on event coordination and logistics, including liaising with external caterers and agency staff, event setup, invoice management and maintenance of event statistics.

You will also complete food safety and responsible alcohol service courses (provided by the firm) as service of alcohol at firm events may be required.

As an exceptional client service ambassador, you will be involved in a wide variety of tasks


This includes:

greeting and announcing all visitors, answering and transferring calls as appropriate, maintaining boardroom settings, providing concierge service support for clients and lawyers, supporting all meeting and boardroom event activities and initiatives and liaising with other departments and national Hospitality team on a variety of a projects.


You will become an expert in the internal meeting workplace booking system being aware of all events and meetings on a daily basis and overseeing boardroom bookings (including last-minute requests) and coordinating related logistics as required.


And finally, you will also provide back-up support to the Business Centre and assist with special projects, functions and other departments and the Calgary office as needed.


What You Bring
Your administrative history includes 1-3 years in the professional services, hospitality or retail industries.

You have strong client service skills and thrive in an environment that is fast-paced and requires multitasking, by demonstrating a calm and professional demeanor.

You are a collaborative and reliable team player who is enthusiastic who can also successfully work independently. You are also detail-oriented and your communications skills, both written and verbal are excellent. You embrace evolving technology and have strong skills in Microsoft Word, Excel and PowerPoint. You are also proficient in using Cisco Phones and Meeting Workplace Booking System software.

Additionally, you are comfortable operating all audiovisual equipment in a boardroom setting and able to lift up to 15 pounds.

Finally, you are flexible to work additional hours on occasion or on short notice.


McMillan Offers You
Growth

Mentorship and Support

Training as Software Evolves

Commensurate Compensation and Benefits Package

Fun Work Environment


McMillan = You


Inclusion and diversity are essential elements of our culture at McMillan which coincides with our core values of respect, teamwork, commitment, client service and professional excellence.

We are extremely proud to be named among the Top Employers in the GTA for 2023.


At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services.


We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence.

We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey

Need another reason to consider McMillan? Let's work together to help you achieve your professional goals and career development.


Let's get started

  • If this position is for you, and you reside in or around the _
    _Calgary__ area, we look forward to hearing from you. We like cover letters too so don't forget to include one along with your resume_
**McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives and experiences of individuals at all levels of the firm. This enables us to provide innovative client service, contribute fully to our communities and advance our firm's values.
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