Support Assistant B - Toronto, Canada - City of Toronto

City of Toronto

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job ID: 34817

Job Category:
Administrative

Division & Section:
Solid Waste Management Services, SWM Transfer Stations & Landfill Ops

Work Location:
Keele Valley Landfill

Job Type & Duration:
Full-time, Temporary (18 months) Vacancy

Hourly Rate:
$ $35.83

Shift Information:
Monday to Friday, 35 hours per week

Affiliation:
L79 Full-time

Number of Positions Open: 1

Posting Period: 14-Apr-2023 to 28-Apr-2023

Major Responsibilities:

Performs varied administrative tasks involving the preparation, research, summary and reconciliation of data and the control and expedition of documents, data, and revenues.
Prepares and processes documents/ summaries/reports etc. Assesses and analyses data. Drafts correspondence.
Checks work for accuracy and conformity with regulations, policy and procedures and corrects/resolves outstanding/incorrect items. Identifies issues and recommends solutions. Performs complex calculations.
Coordinates and maintains a complex record/retrieval system. Maintains supplies inventories.
Receives and pays out cash and cheques, controls,, prepares bank deposits, withdrawals, reconciliations and processes/checks financial payments. Assists with budget administration for unit, provides regular reports for status of capital accounts, PO balances to support ongoing budget management.
Coordinates monthly management meetings, events and schedules. Takes/transcribes minutes

Key Qualifications:

Your

must describe

your

qualifications as they

relate

to:

Experience with a corporate payroll and time entry system (i.e. SAP)
Experience in administrative and accounting practices in a customer service oriented environment, including experience coordinating and maintaining a record/retrieval system
Experience with purchasing and payment in a corporate environment using SAP or equivalent
Experience in the preparation and formatting of complex reports, charts, graphs and statistical data using office systems including Microsoft Office Suits (i.e. Word, Excel, PowerPoint)

You must also have:

Experience with payroll is considered an asset
Knowledge related to procurement (i.e. DPO, CRO) is considered an asset
Experience using SAP or an equivalent financial information system is considered an asset
Exceptional customer service skills with respond to providing accurate information to and communicating with service providers and the general public
Working knowledge of relevant collective agreement provisions and policies related to payroll and time entry matters
Sounds business mathematics skills and a working knowledge of general statistical techniques and practiced with the ability to make involved decisions
Strong organizational, analytical, problem solver and multitasking skills with the ability to meet deadlines and assess priorities
Ability to communicate effectively both orally and in writing to facilitate interaction with management, employees and representative from various groups, including all levels of staff, councilors, the public and external contacts in person, by telephone and in writing.
Ability to set up manual and computerized filing systems in accordance with Corporate Records Management
Excellent communication skills with the ability to compose correspondence and memoranda.
Ability to exercise independent judgement and discretion in dealing with confidential operational matters.

NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:

Internal Job Posting Portal.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve.

Learn more about the City's commitment to employment equity.

Accommodation
The City of Toronto is committed to creating an accessible and inclusive organization.

We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA).

Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.

Disability-related accommodation during the