Maintenance Systems Coordinator - Old Toronto, Canada - City of Toronto

Description

Career Opportunities: Maintenance Systems Coordinator (9537)

Requisition ID 9537 - Posted - Rail Cars And Shops - Subway Operations - Rail Cars & Shops - Department Head & St - Job Opportunity

JOB INFORMATION
Requisition ID: 9537
Number of Vacancies: 1
Department: Rail Cars And Shops - Subway Operations Rail Cars & Shops - Department Head & St
Salary Information: $80, $100,245.60
Pay Scale Group: Level 8
Employment Type: Regular
Weekly Hours: 35, Off Days: Saturday and Sunday Shift: Day
Posted On: May 23, 2024
Last Day to Apply: May 29, 2024
Reports to: Reliability, Availability, Maintainability and Safety Systems Integrator

The Toronto Transit Commission (TTC) is North America's third largest transit system and has been recognized as one of the top places to work in the GTA. Guided by a forward-thinking strategic plan, the TTC's vision is to be a transit system that makes Toronto proud. The TTC's recruitment efforts are directly aligned to its mission of providing "a reliable, efficient, and integrated bus, streetcar and subway system that draws its high standards of customer care from our rich traditions of safety, service and courtesy."

We are looking for a Maintenance Systems Coordinator in our Rail Cars and Shops Department

Reporting to the Systems Integrator – RAMS Group, this position is primarily responsible for the administration of all maintenance system requirements for the Rail Cars & Shops Department (RC&S).

You will ensure the systems are fully operational while maintaining, updating, and revising system procedures and its relevant documentation.

What You Will Do

• Preparation and monitoring of the operating and capital budgets for the department, and the key performance indicators (KPI)
• Designs and develops stand-alone end user applications that support the business needs of the department.
• Coordinating and monitoring the operation and use of all computerized maintenance systems (including the work order system) on an ongoing basis to ensure maximum efficiency and response time, optimal use of system capabilities, and adherence to established procedures and controls;
• Liaising with users, the Information Technology Services (ITS) Department technical and administrative staff, and various departments to ensure the system is fully operational and service requirements are met;
• Authorizing additions or changes to user IDs, security access levels, system codes/tables, equipment registration, etc.
• Performing regular audits of system information to ensure procedures are followed accurately and consistently;
• Providing advice, assistance and direction to RC&S staff with respect to system use and generation of system reports;
• Authorizing and prioritizing the production of special system reports;
• Maintaining a variety of records pertinent to RC&S (e.g. fixed asset information, budget data, etc.), extracting information from the systems, and preparing various associated reports and correspondence;
• Administering the SAP S/4 HANA, the Information and Financial systems (IFS), Subway Maintenance System (SMS), Staff Attendance System, Delay Log System, Request For Documentation (RFD) System, Workforce Management System and any other computerized information system utilized by RC&S;
• Tracking vehicle/component reliability and various other performance measure data using SMS/Maximo, and preparing various reports and charts for inclusion in the RC&S departmental report;
• Assisting in the development of departmental performance measures, and conducting regular audits to ensure accurate and timely reporting of information by RC&S;
• Promotes a respectful work and service environment that supports diversity, inclusion, and is free from harassment and discrimination. Provides leadership in the development and implementation of inclusive and accessible policies, programs and/or services for employees and customers in accordance with TTC's commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC's policies.

What Skills Do You Bring?

• Apply accounting principles and practices
• Maintain documentation and historical records
• Audit systems, processes, and products
• Communicate in a variety of mediums
• Use office technology, software and applications
• Manage projects
• Apply the principles and practices of quality assurance

What Qualifications Do You Bring?

• Sound knowledge of mainframe systems, personal computers and all related software applications applicable to the work
• Good technical knowledge of vehicle and equipment maintenance/repair procedures and practices applicable to the department's operations
• Good knowledge and understanding of the make-up of the work order system, specifically capacity planning and performance measurement
• Sound judgement, well developed organizational, analytical and problem solving abilities
• Good interpersonal, oral and written communications skills
• Ability to work independently and to coordinate the efforts of others to accomplish goals and objectives
• Time management skills with the demonstrated ability to meet deadlines
• An understanding of web and server-based technologies and associated software

What We Offer

• Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging and represents and reflects the needs of the communities we serve.
• One of the great benefits of being a full-time TTC employee is becoming a member of TTC defined pension plan.
• A comprehensive package that covers health, dental, vision and more.
• Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues' well-being.

Commitment to EDI

The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization, and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQIA+ community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at Any information received related to an accommodation will be addressed confidentially.

The TTC's policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.

We thank all applicants for their interest but advise only those selected for an interview will be contacted.