Billing Coordinator - Vaughan, Canada - Treasure Hill

Treasure Hill

Verified Company

Vaughan, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Billing Coordinator (18-month Maternity Leave Coverage)
Treasure Hill is seeking a Billing Coordinator to become part of its Construction Team.

The Billing Coordinator is responsible for obtaining essential information from the Trades and inputting it into the NewStar platform to ensure smooth operations between the Contracts Department, Design Studio, and Finance/ Accounting Department.

This information encompasses pricing from different trades and inventory-related details.

The primary aim is to maintain accurate and updated information for the efficient functioning of these departments collectively.

Key Responsibilities

Support in reviewing and establishing the Product Library relevant to each project and product released for sale.
Distribute working drawings to the trades to request pricing for additional models and provide take offs for models at Site Décor Start Up.
Create and assess all cost spreadsheets per trade to ensure all relevant extras are included in the template circulated for trade pricing.
Address any questions trades may have regarding pricing for their upgrades.
Maintain project records to guarantee receipt of all necessary cost pricing.
Participate in setting up each NewStar Décor Catalogue and confirm retail pricing is inserted and reflects all related trades for the decor consultants in each new project.
Update NewStar with current pricing for all décor extras based on margin review by the Upgrades and Options Manager and VP of Construction.
Analyze and input all take-offs for each model while establishing the NewStar Library for new projects.
Manage our NewStar database/decor inventory containing over 10,000 items.
Update our NewStar database with all new and discontinued attributes.
Support in correctly cataloging all Décor inventory for the Décor Center Online Photo Library.
Ensure timely loading of all Décor inventory when new products are introduced.
Acquire custom pricing for the decor staff upon request for submission to the Upgrades and Options Manager for assessment.
Create Purchase Orders for upgrades for the construction site and the trades to facilitate accounting procedures.
Determine the cost of upgrade amounts to be paid to the trades.
Generate Purchase Orders for Site Conditions and Lot Condition extras.
Review and categorize invoices for all purchaser extras.
Act as a link between the contracts department and the decor studio as needed.
Organize agendas for weekly meetings
Prepare and distribute meeting minutes for weekly meetings and any other meetings necessary.

Requirements

Excellent organizational abilities.
Outstanding time management and multitasking skills with the ability to prioritize tasks.
Keen attention to detail and strong problem-solving capabilities.
Exceptional written and verbal communication proficiencies.
Proficiency in MS Office (Outlook, Excel, and Word)
Proficient in NewStar Design Studio Manager and NewStar Enterprise.
Fast learning aptitude.
Capable of working autonomously with minimal supervision.
Strong team player mindset.
Deadline-oriented approach and a sense of timeliness.