Administrative Coordinator - Toronto, Canada - Bank of Canada

Bank of Canada

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Administrative Coordinator

Take a central role

The Bank of Canada has a vision to be a leading central bank—dynamic, engaged and trusted—committed to a better Canada.

No other employer in the country offers you the unique opportunity to work at the very center of Canada's economy, in an organization with significant impact on the economic and financial well-being of all Canadians.

You will be challenged, energized and motivated to excel in our environment.

Building on the principles that have always guided us - excellence, integrity and respect - we strive to be forward-looking and innovative, to welcome people with diverse perspectives and talents, and to earn trust by living up to our commitments and by clearly explaining the intent of our policies and actions.

With our defined-benefit pension plan, benefits, and high flexibility for work life balance - find out more about why we are annually ranked as one of Canada's top employers: Working Here - Bank of Canada

Find out more about the next steps in our Recruitment process.

What you will do

As an Administrative Coordinator for the Financial Markets Department (FMD), you will develop and maintain a network of contacts of senior market participants in Toronto, leverage this network to quickly organize meetings as required, and ensure external contacts and liaison activities for the FMD Toronto Office are appropriately recorded in the Bank's client relationship management (CRM) tool.

You will coordinate with Head Office (HO) and other FMD teams to structure reports on trends and potential outreach gaps based on past market liaison activities.

You will provide clerical and administrative support to the FMD Toronto Regional Office team. As an innovative problem solver, you will participate in departmental projects and initiatives and suggest process improvements.

In addition, you will:
- plan and propose dates, arrange meetings, and organize documents required for external meetings or business events, including circulating agendas, creating electronic binders, and collecting background and/or general information with support from other teams in the department
- provide on-site support for in-person meeting / event for FMD in the Toronto office, which includes arranging catering, coordinating the search and booking for external venues as necessary, greeting external guests and visitors, and working with Information Technologic Services (ITS) at HO to provide technical support, as needed
- keep abreast of virtual meeting tools at the Bank and working with ITS, suggest and implement new practices for the Toronto Office as appropriate
- provide administrative support for the FMD Toronto Office Director, such as tracking deliverables and due dates, and bringing items up during your regular touch bases
- act as back up for administrative support for the Advisors, the Head Office and the Toronto Office, as needed

What you need to succeed

You are someone that has outstanding interpersonal skills and can interact professionally with a diverse group of clients and staff.

You are attentive to details and follow a pro-active approach to organize complex events and visits with external market contacts.

You can multi-task and adapt easily to last-minute changes in priorities. You are a team player and effective communicator with advanced computer skills using Microsoft Excel, Word, and PowerPoint.

Your education and experience

The position requires a high school diploma, 2 years of experience in administrative support or client relationship management, or an equivalent combination of education and experience may be considered.

Nice-to-have

Previous experience working in a financial institution
Previous experience working with client relationship management tools

What you need to know

Language requirement: English and French essential (bilingual) with a minimum starting level of functional (level 4) in second official language. Training may be provided to help reach the required level of fully functional (level 5) in second official language.
Priority will be given to Canadian citizens and permanent residents
Security level required: Be eligible to obtain Reliability
Relocation assistance may be provided, if required
Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.

Hybrid Work Model #LI-Hybrid**The Bank offers work arrangements that provide employees with flexibility, enable high-performing teams, and support an excellent workplace culture. Most employees can telework from home for a substantial part of each month as part of the Bank's hybrid work model, and they are expected on site at the Bank location a minimum of eight days per month to help build connections between colleagues. You must live in Canada, and within reasonable commuting distance of the office.

What you can expect from us
This is a great opportunity to join a leading organization