Project Coordinator, Recovery and Community - Vancouver, Canada - CMHA BC

CMHA BC

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

ABOUT THE JOB

The Project Coordinator is responsible for coordinating a Provincial investment administered by CMHA BC Division and located in communities across the province of British Columbia.

This role will work closely with a small and dynamic team to coordinate and implement major deliverables within the confines of the project while simultaneously meeting the needs of service providers, Project Sponsor(s), and stakeholders.

DUTIES AND RESPONSIBILITIES

Responsibilities include but are not limited to:

Project Coordination

Assist with the technical development and implementation of a new granting portal.
Coordinate external project contractors and vendors (e.g., Evaluation contractors, system integrators, software providers).
Coordinate documentation for legal review as necessary.
Identify impacts and interdependencies between projects within the CMHA BC network.
Facilitate business process improvement initiatives by mapping and analyzing current processes to identify business process improvements and best practices that streamline efficiency and quality.
Create, maintain, and file comprehensive project documentation, plans, and reports.
Liaise on a regular basis with key project stakeholders and project Sponsor(s).
Provide operational input into the development, implementation and interpretation of program policies and procedures, when required.
Coordinate and support other projects that fall within the Recovery & Integration department.

Communications

Provide both verbal and written communication regarding project status, risks, and issues.
Proofread reports, press releases, and other projectrelated documentation.
Liaise with CMHA BC Communications Team to improve projectrelated communication strategies, while identifying opportunities to promote and market the project.
Develop highquality presentation decks for key project meetings to Executives, Project Sponsor(s), and external stakeholders.

Financial Coordination

Coordinate signatures for projectrelated payments and submit them to CMHA's Finance Department according to organizational policies.
Provide support in projectrelated budget tracking.
Provide support to the Senior Manager and Director on project duties as assigned.
Coordinate, assist in developing and disseminating project schedules and information to relevant parties.

Other Duties

Assist the Senior Manager in setting up, managing, and calendarizing meetings.
Assist in detailed meetingrelated notetaking and dissemination of meeting notes to relevant parties.
Provide input and support in the development of templates and bestpractices for use within Recovery & Integration department within CMHA BC Division.
Make logístical arrangements for meetings with project sites, CMHA branches, key stakeholders, advisory committees, and other relevant parties involved in specific projects.
Other duties as needed/assigned.

ABOUT YOU

Education

A bachelor's degree in a relevant discipline (e.g., Business Administration, Public Administration).
Project Management Certificate along with three to five years of project and/or grant management experience.
An equivalent combination of education, training, and experience may be considered.
Familiarity with the mental health and substance use service delivery systems and approaches in BC is necessary.

Knowledge, Experience, and Skills

Knowledge of and/or work experience in the substance use treatment sector in BC.
Sound knowledge of principles of health equity, mental health and wellness, and social determinants of health.
Experience in working with community grants and an understanding of the principles and practices of contract management.
Exceptionally organized and proactive with an ability to be able to assess and prioritize multiple tasks and demands, along with excellent attention to detail.
Excellent project coordination skills including:
Prior experience in assisting in project planning to ensure the project achieves its goals and objectives.
Assist in resource management.
Be an effective communicator for successful project delivery in a project management context.
Knowledge of risk management, along with resourcefulness and innovation to solve problems.
Commitment to high standards of quality, reliability, and responsiveness.
Comfortable with project management terminology and best practices.
Experience in establishing and maintaining effective relationships and partnership with internal and external stakeholders.
Ability to assess and prioritize multiple tasks and demands.
Strong ability to work in matrixed project teams.
Excellent interpersonal, written, and verbal communication skills
Excellent working knowledge of Microsoft Word, PowerPoint, Excel, and MS Project
Experience with Asana, Visio, Lucid Chart, and Miro are assets.
Flexibility and ability to thrive in an environment with constantly changing con