Validus Re - Pembroke, Canada - AIG

AIG

Verified Company

Pembroke, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Who We Are

American International Group, Inc. (AIG) is a leading global insurance organization.

Building on 100 years of experience, today AIG member companies provide a wide range of property casualty insurance, life insurance, retirement solutions, and other financial services to customers in more than 80 countries and jurisdictions.

These diverse offerings include products and services that help businesses and individuals protect their assets, manage risks and provide for retirement security.

Get to know the business

Validus Re is among the world's largest and most successful reinsurers specializing in the assumption and management of volatility risk.

Validus Re operates from seven offices internationally and provides a broad suite of reinsurance products and services, backed by highly rated capital and specialized local knowledge, in virtually every corner of the world.

Position Summary

The Administrative Assistant is responsible for performing a full range of administrative duties for all departments as needed; providing accurate, timely and efficient support.

This support role performs a variety of administrative, fiscal, staff support, and planning activities, some of which require advanced or specialized knowledge and skills.

Senior Reinsurance Analyst will assist in the processing and management of the proportional book of business. This includes liaising directly with clients, underwriters, other departments and staff at all levels.

Key Responsibilities

Oversees and/or performs a range of diverse administrative activities for group; serves as a central point of liaison with various departments and external investors/clients in the resolution of a variety of daytoday matters. Assist functional areas and administrative duties with the highest level of confidentiality.
Provide administrative support to the chairpersons of the Scholarship Committee, Charity Committee, Social Committee, and any other internal committees.
Schedule and organize meetings for both internal and external clients
Update calendars as required
Coordinate booking of conference rooms with requested IT support and any other items per meeting
Other items as required
Arrange all aspects of travel for the supporting departments and leaders including but not limited to airfare, rail, accommodation, transportation, country entry requirements, conference registrations, events
Prepare expense reports for supporting department and leaders. Prepare and submit a variety of invoices for events and functions
Maintain and order kitchen and office supplies as approved by Office Manager for all floors (3rd, 4th, and 5th) through Coupa. Verify deliveries against invoices upon arrival and follow the process in Coupa regarding receipt of goods, change orders, credits, etc.
Reconcile statements of goods purchased for Accounts Payable
Provide backup support to the reception desk when needed
Perform other duties as assigned

Required Skills and Experience

High School diploma or equivalent with a minimum of 2 years office administration experience required
Experience in provision of superior customer service
Experience in interacting with senior levels of management
Ability to recognize need for discretion/confidentiality
Good organizational and diary management skills
High proficiency with Microsoft Office (Outlook/Word/Excel)
Experience with online ordering
Meticulous attention to detail and accuracy
Experience with reconciliation of deliveries to Invoices
Valid Bermuda Driver's License
Strong interpersonal and communication skills (both written and verbal)
Ability to organize and prioritize demanding workload
Selfstarter who demonstrates initiative and team player who takes exceptional pride in their work
Ability to work reasonable additional hours as required

LI-PA1

LI-Hybrid

A look at our Benefits

We're proud to offer a range of employee benefits and resources that help you protect what matters most - your health care, savings, financial protection and wellbeing.

We provide a variety of leaves for personal, health, family and military needs.

For example, our "Giving Back" program allows you to take up to 16 hours a year to volunteer in your community.

Our global mental health and wellness days off provide all colleagues with a paid day off to focus on their mental health and wellbeing.

We also believe in fostering our colleagues' development and offer a range of learning opportunities for colleagues to hone their professional skills to position themselves for the next steps of their careers.

We have a tuition reimbursement program for eligible colleagues to enhance their education, skills, and knowledge in areas that relate to their current position or future positions to which they may transfer or progress.

We are an Equal Opportunity Employer

American International Group, Inc., its subsidiaries and affiliates are committed to be an Equal Opportunity Employer and its policie