Administrative Assistant - Vancouver, Canada - Academy of Modern Art (AOMA)

Academy of Modern Art (AOMA)
Academy of Modern Art (AOMA)
Verified Company
Vancouver, Canada

3 weeks ago

Sophia Lee

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Sophia Lee

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Description

Academy of Modern Art (AOMA) is a reputable Vancouver-based after-school art education institution dedicated to transitioning art and design students to their post-secondary school of choice and strongly supports students' personal development.

Our core value is Passion | Creativity | Drive | Success.


What you will be responsible for:

  • Provide administrative support to ensure the efficient operation of the office
  • Present a professional, efficient frontline image to both internal and external clients
  • Respond to daytoday inquiries and questions from prospective and existing students
  • Demonstrate organizational and event planning/execution skills with the ability to balance complex priorities and deadlines effectively
  • Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
  • Schedule meetings and support customer service
  • Track and record student attendance daily
  • Prepare, edit, and proofread documents and social media content
  • Manage WeChat group / Xiaohongshu weekly postings, and maintain other social media accounts.
  • Maintain clean and tidy of school classrooms on a daily basis and track office and art supplies
  • Plan and organize events that take place internally and externally, such as team meetings, fundraisers, art competitions and events
  • Keep important information and documents organized physically and electronically
  • Handle occasional business related arrangements and errands for teams
  • Maintain professionalism and strict confidentiality with all materials
  • Other enquiries from the management and customer service teams

What you will bring:


  • A minimum of 23years of working experience in the education industry
  • A Bachelor's/College degree
  • Exceptional attention to detail and organized
  • Excellent communication and interpersonal skills
  • Ability to effectively communicate both verbally and in writing in English and Mandarin (must)
  • Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint)
  • Flexible team player, willing to adapt to changes and unafraid of challenges
  • Time management
  • Ability to learn quickly
  • Ability to handle sensitive information with discretion
  • Ability to work in a fastpaced environment
  • Bookkeeping an asset: 1 year (preferred)

Pay:
$20.00-$25.00 per hour


Benefits:


  • Extended health care

Flexible Language Requirement:

  • French not required

Schedule:

  • Every Weekend
  • Monday to Friday
  • Weekends as needed

Ability to commute/relocate:

  • Vancouver, BC: reliably commute or plan to relocate before starting work (required)

Education:


  • Bachelor's Degree (required)

Experience:


  • Administrative experience: 2 years (required)
  • Bookkeeping an asset: 1 year (preferred)

Language:


  • Mandarin verbal and writing (preferred)

Work Location:
In person
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