Production Coordinator - Mississauga, Canada - Encore Global

Encore Global

Verified Company

Mississauga, Canada

4 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position Overview:

The Production Coordinator contributes to production efforts through coordination of both internal and external projects.

This role manages logístical and administrative tasks efficiently and effectively while contributing to the success of the Production Department by maintaining accurate records, reporting and completing assigned job duties in a timely manner and seeking out new ways to support production team members.

The Production Coordinator reports to the Senior Director/Director of Production.

Key Job Responsibilities:

Event Pre-Production and On-site team Support

Assist in scheduling and coordination of team resources.
Assist in timesheet completion and tracking project related hours.
Partner with Producers and Production Managers on event logistics.
Support the show team (Producer, PM) with owning the kickoff & tie down meetings, scheduling client and show team calls.
Create and maintain electronic show folders / channels (project management tools) from each project's inception, file past show folders and maintain directory.
Travel coordination for show crews.
Track tasks, milestones and deadlines within the project management tools.
Assist in collection and organization of show related content (graphic files, video files and still photos).
Required to travel and showsite support events as needed to coordinate staffing and or smaller elements of a project.
Back up traveling show management team members when they are out of office.
Open and process Purchase Orders.
Define and set up new freelancer/part timers.
Attend pre and post show meetings for job sign off.
Perform other duties as assigned.

Post-Event

Finalization of timesheets and tracking project related hours.
Assist in completion of postshow reports
Assist in completion and verification of deliverables, media, etc.
Completion of expense reports and finalizing job related expenses

Job Qualifications

Bachelor's Degree or equivalent experience
2+ years of Production or Show Experience required.
Excellent communication skills including written, oral and presentation.
Ability to listen carefully, responds intelligently, and follows up appropriately and consistently.
Position requires computer knowledge.
Selfmotivated, selfstarter, sense of urgency, personable and team oriented.
Detail and service oriented with strong organizational skills.
Ability to consistently meet deadlines.
Must have high school diploma or equivalent. Undergraduate experience preferred.
Experience in administrative and accounting functions preferred.
Experience in show production preferred.

Competencies (by Core Values)

Responsiveness
Collaborates
Organizational Savvy
Builds Networks
Optimizes Work Processes
Demonstrates Self-Awareness

Physical Requirements

Team members must be able to meet the physical demands above in order to successfully perform the essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Frequency options consist of:
_Continuously, Frequently, Occasionally and Never._

Physical Requirements

Hours Per Day

Lifting Requirements

Frequency
Sitting

2-3 Hours

Lifting lbs*Frequently

Standing

2-3 Hours

Lifting lbs*Occasionally

Walking

2-3 Hours

Lifting lbs

Never

Stooping

0-1 Hours

Lifting Over 100 lbs

Never

Crawling

0-1 Hours

Kneeling

0-1 Hours

Carrying Requirements

Frequency
Bending

0-1 Hours

Carrying lbs*Frequently

Reaching (above your head)

0-1 Hours

Carrying lbs*Occasionally

Climbing

0-1 Hours

Carrying lbs

Never

Grasping

0-1 Hours

Carrying Over 100 lbs

Never

Auditory/Visual Requirements

Frequency

Pushing/Pulling Requirements

Frequency
Close Vision

Continuously

Pushing/Pulling lbs*Frequently

Distance Vision

Continuously

Pushing/Pulling lbs*Occasionally

Color Vision

Continuously

Pushing/Pulling lbs*Occasionally

Peripheral Vision

Continuously

Pushing/Pulling Over 100 lbs

Never

Depth Perception

Continuously

Identifies the physical requirements that team members perform without assistance.

Hearing

Continuously

***:

Work Environment:

Office
Work is performed primarily in an office environment. Working times may include irregular hours and on-call status including days, evenings, weekends and holidays.

Team members must adhere to appearance guidelines as defined by ENCORE based in an office environment and when traveling, on an individual venue or a representation of venues in that city or area.