Project Coordinator/executive Administrator - Acheson, Canada - Western Star Trucks (North) Ltd
Description
POSITION TITLE:
Project Coordinator / Executive Administrator
SUMMARY:
At The WSN Group of Companies, we believe truck drivers are essential in keeping our world moving - it's why we've dedicated our business to helping others succeed.
What started out as a family-owned business all the way back in 1987 has now grown to a group of companies with dealerships and a major manufacturing division in 3 main cities in Northern Alberta.
We believe in building relationships with our customers and getting to know their unique needs. We're big on communication, keeping our customers and co-workers in the loop every step of the way. And finally, we give a damn. We want our customers to know we care about them and their truck, every step of the way.
WSN Group of Companies believes in hiring and retaining the best by offering a positive open work environment, Competitive Compensation, Full Benefits including RRSP/TFSA Matching.
This position will be the Project and administrative support to the group of companies. The project coordination will be approx. 40% and the administrative responsibilities will be approx. 60% for this role.
This position is multi-skilled and will be responsible for providing administrative support to the CEO and Management Team.
Executing project related activities for small and/or portions of larger projects/initiatives to ensure the goals and objectives are accomplished within set parameters.
This position will work closely with teams across the group of companies.This is a role that supports end user competency and optimal use of consistent and standardized approaches across several areas and locations.
RESPONSIBILITIES:
Project Coordination Accountabilities:
- Organizes activities, prioritizes, assigns work, and ensures delivery according to established Western Star North standards and timelines.
- Prepares and presents reports, project briefings and status updates.
- Leads the creation of project updates, data gathering and analysis, and builds updated reports using industry standard software.
- Develop project plans using standardized tools and techniques.
- Working with project teams and working groups, the coordinator is assigned to lead pieces of the project/initiatives by maintaining schedules, prioritizing, monitoring and delegating work plans and assignments.
- Leads, creates, and maintains workplans, status reports, excel documents, PowerPoint presentations for the tracking of activities for projects/working groups they are leading.
- Organizes activities, prioritizes, assigns work, and ensures delivery according to established standards and timelines.
- Prepares and presents reports, project briefings and status updates.
- Acts as a resource to assist with resolving issues.
- Leads the creation of project updates, data gathering and analysis, and builds updated reports.
- Coordinates components or phase(s) of large projects from inception to design into implementation under the supervision of the project/working group lead.
- Identifies risks and issues and brings them forward to the project/working group lead.
- Monitors specific deliverables and timelines.
- Creating, presenting and disseminating Communication Plan materials
Administrative:
- Assists with scheduling meetings, tracking actions and next steps
- Reporting on key areas of responsibilities using various tools (Microsoft suite)
- Prepares meeting packages, disseminates to meeting participants
- Manages SharePoint requests for the group of companies including setup of new SharePoint subsites on the Western Star network
- Books meeting spaces both in person and virtual
- Creates visual representation of the data and summary
- Annual/ monthly renewals for a variety of licenses, memberships, ads
- Insurance renewals/maintenance for the Group of Companies
- Registration of Fleet vehicles, AMVIC levies, and related
- Company travel and some expenses
- Facility Maintenance coordination for the Group
QUALIFICATION & EXPERIENCE REQUIREMENTS:
Formal Education:
- Diploma or Degree in business, accounting, project management or other related discipline
- A combination of education and experience to the position
Training Requirements:
- Project Coordination, MS Office, SharePoint, ELITE certification (to be provided)
Skills and Experience Requirements:
- 23 years working in a professional project coordination role.
- Detail orientated, flexibility and excellent time management strategy.
- Exceptional organizational skills
- Ethical with excellent communication skills and a willingness to learn.
- Experience overseeing expenses and budget.
- Aptitude to learn new software.
- Ability to adapt and change course on short notice.
- W
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